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Administrative Assistant

Location: NY / JC Region
Category: Administrative
Employment Type: Contract To Hire

Are you looking for a growth opportunity for a reputable company with a positive work environment? Our client is looking for an Administrative Assistant to join their team. Please contact us today to discuss this opportunity!

Midtown, New York, NY

Contract to Hire

  • Provide phone support to team. Be helpful/courteous/professional to all callers. Be knowledgeable of constituents, inside and outside the firm, and know when it is appropriate/important to pull team members from meetings or otherwise interrupt team members or track them down for important callers/visitors.
  • Be knowledgeable of teams’ schedule and maintain team members’ calendars, schedule conferences and meetings. Coordinate schedules, meeting rooms, menus, and travel arrangements.
  • Make domestic and international travel arrangements, prepare itineraries and communicate with team members to keep them informed of upcoming events.
  • Anticipate needs of team members and be proactive with respect to scheduling travel and assisting the team in preparing for meetings.
  • Assist team with database needs.  Database needs may involve direct data entry, organization and manipulation of data in Salesforce and Excel.
  • Represent company in a professional manner both internally and externally through telephone and in-person contact. Addressing inquiries will require knowledge of the department's overall function, policies, procedures, or services.
  • Process and submit expenses for team members through Concur system in a timely manner.
  • Proofread and correct written material for correct grammar, spelling, punctuation, and content.
  • Filing, general organizational assistance and various other duties as assigned.
  • Work as a team with other Administrative Assistants, backing up and assisting as needed. 

What makes this opportunity great:

  • Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
  • Support and flexibility to grow and be your best at work, at home, and in the community
  • Gives you the opportunity to work in a hands on environment where you are challenged and encouraged to create efficiencies within the role

Candidate Profile – What we need from you?

  • Associates or bachelor’s degree preferred.
  • Minimum of 5 years work experience
  • Experience with CRM and database programs, specifically SALESFORCE and CONCUR.
  • Administrative experience working with multiple team members. Experience in a Financial Services firm preferred.
  • Professional demeanor with strong oral and written communication skills.
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.