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Administrative Assistant: Defense Litigation- Downtown

Location: NY / JC Region
Category: Administrative
Employment Type: Direct Hire


Defense Litigation Legal Secretary


Contract to hire


Our Law Firm client located in downtown Manhattan is seeking a Defense Litigation Legal Secretary to join their team. The ideal candidate will have at least 2 years of Defense Litigation experience, Mass tort experience, and a minimum of 5 years in a Legal Administrative setting. Knowledge of E-filing, Table of Contents, Table of Authorities and Dictation Experience a huge plus.

Responsibilities Include:
Providing high level administrative litigation support to multiple attorneys

Transcribing and typing correspondence, memoranda and legal forms 

Evaluate document content and provide an executive summarization 

Proofreading and ensuring quality of legal documents 

Respond to a high volume of phone calls; transmit messages accurately and promptly 

Maintain organized and updated litigation files and billing files 

Entering billable hours into a timekeeping system 

Maintain updated matter and client lists 

Maintain calendars and schedule appointments, meetings and conference calls 

Review and prepare new client matter forms 

Process check requests and expense reimbursements 

Process incoming and outgoing mail 

Document scanning, profiling and retrieval 


Bachelor's Degree is STRONGLY preferred.