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Receptionist

Location: Tulsa Region
Category: Administrative
Employment Type: Contract
Contact: hradmcadtul@addisongroup.com

Overview:

Responsible for overall reception desk coverage, including all company subsidiaries and divisions, in accordance with corporate strategies and business objectives.

Responsibilities:

  •  Responsible for reception coverage, answering main switchboard, greeting visitors and notifying employee of visitor arrival
  • Administer visitor badge system
  • Prepare and coordinate reception morning and afternoon break coverage
  • Manage resource/meeting room requests through Lotus Notes system
  • Make travel arrangements as required by H.R. department personnel for candidate and/or employee travel, as well as associated hotel, rental car reservations, and/or taxi reservations
  • Order floral arrangements for employee appropriate occasions; i.e., funeral, hospital stay, etc.
  • Enter and maintain employee training information within HRIS system.
  • Provide weekly filing support
  • Complete job description and policy updates, and ensure Intranet site is updated appropriately
  • Order HR department office supplies
  • Create New Employee binders
  • Prepare FedEx shipping labels as needed
  • Provide administrative support to HR department as appropriate
  • Maintain a professional and presentable work environment; work space, self and reception area

Qualifications:

  • High School graduate or GED equivalent
  • Minimum one (1) year office administrative support and switchboard experience
  • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
  • Intermediate level computer skills; Microsoft Office Software, Lotus Notes, and other Company and discipline specific software applications
  • Ability to maintain appropriate level of confidentiality with employee sensitive data
  • Detail oriented and ability to work independently
  • Effective analytical and problem-solving skills
How to Apply:
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Why Choose Addison Group?
Addison Group is a leading provider of professional staffing and search services.  Bringing the best to the best, Addison combines a national network and localized service for broad reach with a personal touch.  Specialized practices deliver the right candidate at the right time in Administration, Finance & Accounting, Healthcare, and Information Technology. Addison has received Inavero’s Best of Staffing award for both Client and Candidate service for the past five years.