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Accounts Payable Specialist

Location: Nashville Region
Category: Finance & Accounting
Employment Type: Direct Hire
Contact: FACadNashville@addisongroup.com

Our client is a top notch healthcare company looking to hire an Accounts Payable Specialist due to growth. This is a direct hire opportunity with an unbeatable benefit package. Below are some details in reference to the position.

Responsibilities:

  • Sort and distribute incoming mail for Accounts Payable.
  • Review all invoices, uploads, expense reports, facility rent and check requests for appropriate documentation and approval and process for payment. Obtain approvals as necessary.
  • Charge expenses to accounts and cost centers by analyzing invoice documentation.
  • Pays vendors timely monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop payments or purchase order amendments.
  • Match invoices to checks, obtain approval, and distribute check runs accordingly.
  • Enter all wire and ACH payments into accounts payable software in Peachtree/Sage.
  • Verify and process Concur expenses. Process travel reimbursements.
  • Process patient refunds.
  • Maintain check log and void check log and obtain approvals.
  • Assist with 1099 yearly processing and obtaining W9 information for new vendors.
  • Correspond with vendors and respond to all vendor inquiries.
  • Verifies vendor accounts by reconciling monthly vendor statements, researching and correcting discrepancies.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Assist with training employees regarding our processes in accounts payable.
  • Participate in the development of new procedures and policies.
  • Process utility invoices and reconcile to ACH payments.
  • Assist with other projects as assigned.

Qualifications:

  • Bachelor’s degree preferred or equivalent combination of education and experience.
  • One to two years’ experience working in accounts payable role.
  • Excellent attention to details and multitasking.
  • Strong project management and organizational skills.
  • Must be able to work under tight deadlines, with flexibility.
  • Confidentiality with financial and employee information.
  • Customer service oriented, a team player, and excellent communication skills (verbal and written) required.
  • Excellent Excel and analytical skills.