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Location: Austin Region
Employment Type: Contract
Addison Group is currently recruiting for a Receptionist with 1-3 years of relevant experience for one of our clients. The Receptionist will be a highly motivated, personable, self-starting individual who can successfully provide support to all levels of the organization and act as the face of a high traffic office.
The Receptionist will be responsible for all aspects of daily clerical and organizational tasks. The Receptionist will greet visitors; answer incoming calls; schedule information; coordinate the appearance of the reception area; support the staff, outside callers, and visitors; and other administrative tasks as necessary.
- Answer phone calls
- Update staff members’ extensions and voice mail
- Update staff listing internally
- Sort incoming faxes, distribute and deliver them to individual staff mailboxes
- Feed papers and guide staff regarding faxing when and if it is needed
- Maintain care of fax machine (managing paper jams, replacing copy paper, etc.)
- Look after toner replacement
- Keep copy paper/fax paper ready at all times
- Receive mail and packages
- Sort and distribute mail into individual staff mailboxes
- Take care of packages (in case of large packages, inform the staff about their package by email or phone)
- International mail: Place orders for mailing stuff such as airbills/envelopes/boxes in order to keep in store for use by staff
- Keep kitchen stocked with coffee and supplies
- Ensure kitchen is tidy and clean
- Ability to communicate clearly and effectively in both verbal and written communication.
- High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy.
- High stress environment; ability to balance and perform with competing priorities. Multi-tasking, work with confidential work products.
- Bachelor’s degree required