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Temporary Receptionist

Location: Boston Region
Category: Administrative
Employment Type: Contract
Contact: Erin.Sholar@addisongroup.com

Addison Group is in search of a temporary Receptionist / Administrative Assistant to help support our office in Boston. During this assignment, which will be one full week, the Receptionist/Administrative Assistant will be responsible for performing general administrative duties, as well as reception duties. This is the first point of contact for most clients and candidates with Addison; it is the voice and face of our company. Without the Receptionist successfully managing the phones and flow of office visitors (candidate interviews or client in-office meetings), the Recruiters and BDMs are not able to be successful.

 

Addison Group is a leading staffing firm based in Chicago, IL that specializes in connecting opportunities and candidates in Administration & HR, Engineering, Finance & Accounting, Financial Services, Healthcare, and Information Technology. Founded in 1999, Addison Group has now established a coast to coast presence, with 18 offices nationwide: Austin, Boston, Chicago (HQ), Cupertino, Dallas, Denver, Houston, Minneapolis, Nashville, New York, Oklahoma City, Reston, Rockville, San Francisco, Schaumburg, Seattle, Tulsa, and Washington, DC.

 

Named a “Top 50” Fastest Growing Company, Addison Group continues to achieve success and growth while fostering a competitive yet team-oriented environment. Addison Group is an Inavero’s Best of Staffing winner for the past six years. Addison Group is focused on organic growth—each year we promote people from within to open new branches and lines of business. Addison Group is a team-oriented work environment with a work hard/play hard atmosphere—Addison has been recognized by many publications as one of the top best places to work for the past five years. Visit our website to learn more: addisongroup.com

 

Responsibilities:

The position duties and responsibilities include, but are not limited to:

  • Meet and greet all visitors of office in professional and positive manner.
  • Answer and transfer inbound calls in timely manner, ensuring short on-hold time.
  • Managing flow of office visitors and heavy call volume in calmly and professional at all times.
  • Update and format resumes for both contract and direct hire candidate.
  • Coordination of interview rooms and testing computers to ensure short wait times.
  • Coordination of conference room calendars to ensure smooth scheduling between multiple groups.
  • Coordination of any additional meeting within the office, as needed.
  • Maintain reception area, interview rooms and testing areas in neat and clean fashion.
  • Receive and send out mail or packages
  • Manage, organize, and update relevant data in Bullhorn, including parsing resumes and data entry of applications.
  • Communicate and provide information by relevant methods internally to the team you are supporting.

Qualifications and Education Requirements

  • Professional oral and written communication skills
  • Experience in Microsoft Word

 

Individuals in this position work in a team environment, while being held accountable for meeting goals and deadlines.  Admin must be results-oriented with a high sense of urgency and ability to work with a variety of personalities. Addison Group will provide you with the necessary training and professional career development you need to succeed in this position.