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Administrative Assistant / Relief Receptionist

Location: Chicago Region
Category: Administrative
Employment Type: Direct Hire
Contact: Erin.Sholar@addisongroup.com

Addison Group is in search of an Administrative Assistant / Relief Receptionist to help support our office in Chicago. The successful candidate will have the ability to prioritize their day to maximize the effectiveness of the team members that they support. The ideal candidate will also understand the time sensitive nature of managing the phones and visitor flow, as well as understand the importance of professionalism in communication and appearance. Strong Customer Service skills, excellent communication and experience in Microsoft Word and Outlook are required.

 

Addison Group is a leading staffing firm based in Chicago, IL that specializes in connecting opportunities and candidates in Administration & HR, Engineering, Finance & Accounting, Financial Services, Healthcare, and Information Technology. Founded in 1999, Addison Group has now established a coast to coast presence, with 20 offices nationwide: Austin, Boston, Charlotte, Chicago (HQ), Cupertino, Dallas, Denver, Houston, Minneapolis, Nashville, New York, Oklahoma City, Philadelphia, Reston, Rockville, San Francisco, Schaumburg, Seattle, Tulsa, and Washington, DC.

 

Named a “Top 50” Fastest Growing Company, Addison Group continues to achieve success and growth while fostering a competitive yet team-oriented environment. Addison Group is an Inavero’s Best of Staffing winner for the past six years. Addison Group is focused on organic growth—each year we promote people from within to open new branches and lines of business. Addison Group is a team-oriented work environment with a work hard/play hard atmosphere—Addison has been recognized by many publications as one of the top best places to work for the past five years. Visit our website to learn more: addisongroup.com

 

Responsibilities:

The position duties and responsibilities include, but are not limited to:

  • Responsible for reviewing, editing and reformatting candidate’s resumes for the Administrative / HR Perm team as well as all Healthcare verticals within the Chicago office.
  • Answer and transfer inbound calls calmly, professionally and in timely manner, ensuring short on-hold time at all times.
  • Assist with the coverage of reception in the absence of the full-time receptionists, including breaks, lunches and vacation time.
  • Oversee the onboarding process for temporary candidates by Sending I9s, following up on proper identification documentation, and ensuring the completion of W4s – updating the recruiters, BDMs and Human Resources on any issues that may arise. 
  • Meet and greet all visitors of office in professional and positive manner when applicable.
  • While at the Reception desk, assist in the coordination of interview rooms, testing computers and conference room calendars to ensure short wait times and smooth scheduling.
  • Assist in coordinating group meetings as needed; provide support for any necessary detail – food, transportation, materials.
  • Other projects as requested by Addison staff

 

Qualifications and Education Requirements:

  • Four year degree  
  • Professional oral and written communication skills
  • Friendly and outgoing personality

 

Individuals in this position will be held accountable for meeting goals and deadlines. This candidate must be results-oriented with a high sense of urgency and ability to work calmly under pressure with a variety of personalities. Addison Group will provide you with the necessary training and professional career development you need to succeed in this position.