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Records Clerk

Location: Dallas Region
Category: Administrative
Employment Type: Contract

Records Clerk




Provide general clerical and operational support services to a client related to the following activities: records inventory, file services, and entering data. 

Duties and Responsibilities: 

  • Provide general assistance for miscellaneous duties and activities associated with records inventory.
  • Prepare the files for shipment to other client locations in compliance with the client security requirements.
  • Maintain inventoried records including: adding barcodes to boxes and files and updating the inventory system as needed.
  • Inventory and barcode client case files into the established inventory management system in preparation for the move to other client locations.
  • Provide application support for records inventory database.
  • Perform quality assurance of data entry, label application and other efforts supporting file inventory.
  • Updating and maintaining box location/space assignment in the inventory management system.
  • Prepare boxes for electronic retrieval to include labeling, bar-coding, and quality assurance.
  • File incoming mail.
  • Pull, return, repair, and expand files.
  • Update client systems to show status of file request.
  • Search client systems for information.
  • Expand shelves.
  • Scan records.
  • Update records databases with record location or status.
  • Receive and disseminate records.
  • Servicing file requests (researching, locating, retrieving, forwarding, and returning to shelf).
  • Destroy client files under the guidance and direction of the client.
  • Inventory records being destroyed/transferred.
  • Prepare records for transfer/destruction.

Basic Qualifications: 

  • High School Diploma or Equivalent
  • Previous filing experience, expert in organizing
  • One – three year professional experience

Minimum Qualifications: 

  • Experience in an office environment is preferred
  • Must demonstrate general clerical principals, practices, and techniques. Experience in organizing and maintaining files and records database/recordkeeping systems, prepare routine, non-complex, documents, and taking technical direction from a diverse group of federal staff members.
  • Capable of performing quantitative and qualitative work that is measured in final product and/or production.

Capable of lifting 20 pounds.