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EA(project manager) to Head of Head of Leadership and HR

Location: NY / JC Region
Category: Administrative
Employment Type: Direct Hire

Executive Assistant to Head of HR

We are seeking an energetic, self-starter with excellent people skills to support the Head of Human Resources. The person in this role must be a polished professional with exceptional communication skills. The executive administrative assistant must work with a high level of confidentiality, be highly flexible and able to adapt to a quickly changing environment, have project coordination experience, and ability to work well with all levels of internal management and staff as well as outside clients and vendors. The individual must be an adept user of MS Office and must have strong business acumen. The executive administrative assistant will be responsible for any of the following activities: schedule meetings, develop correspondences, schedule/arrange travel, submit travel and expense reports, organize department events, manage Purchase Orders for the department/senior management, and maintain organization charts. Additional responsibilities might include: preparing reports, financial data, and other documents using word processing, spreadsheet, database, or presentation software. 

Key Responsibilities 

Provide executive administrative support to the executive
Calendar management on a day-to-day basis and keep all direct reports up-to-date on any changes as appropriate 

  • Organize meetings and conference calls with internal and external associates 
  • Assist with on-site meetings such as Monthly Management Meetings (MMM) or all hands meetings 
  • Prepare routine and advanced correspondence including letters and memoranda 
  • Prepare expense reimbursement requests and reconcile corporate card statements 
  • Maintain organization charts and monthly distribution lists 
  • Be a contributing part of the overall Teradata administrative team 
  • Assist with special projects as requested 
  • Assist in establishing, maintaining, and managing various departmental files, logs, and complete related tasks including filing, record maintenance, etc. Ensure departmental files are accurate 
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors 
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution 
  • Proficient working with HR thorough workflow processes, forms, and communication 
  • Other duties as assigned

Skills and Attributes 

  • 5+ years of Executive Administrative Support required 
  • Uses financial data to create spreadsheets including but not limited to strategic plans and budgets 
  • Strong written and verbal communication skills; excellent attention to detail and strong planning abilities Ability to multi-task and provide cross organizational support 
  • Ability to perform and prioritize multiple projects simultaneously 
  • Ability to work independently 
  • Advanced skills in Microsoft Office (Word, Excel, Power Point) 
  • Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers 
  • Additional Knowledge, Skills, and Abilities 
  • Bachelor's degree required