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Billing Specialist

Location: NY / JC Region
Category: Finance & Accounting
Employment Type: Contract To Hire
Contact: FACNewYorkAd@addisongroup.com

Legal Billing Specialist

Job Description

Responsible for bill preparation and management of inventory. Support and work closely with legal staff and Revenue Services & Financial Analysis Department by providing billing and accounts receivable information/documentation. Interface with non-legal staff, vendors, and clients. Report to Billing Manager.

  • Monitor inventory and ensure adherence to client discounts and guidelines by reviewing proformas and analyzing aged WIP prior to distribution to Billing partners; follow-up with Billing Partners regarding AWIP especially those over 30 days; keep Manager informed by regularly providing updates to billing status, and reasons for delayed billing.
  • Monitor unallocated funds and expedite application of funds; advise Manager of any payment that remains unapplied for more than one week.
  • Monitor On Account funds and follow up with partner to ensure timely application to WIP and AR; bring to Manager’s attention if unallocated for more than two months. 
  • Suggest ways to improve the billing process, productivity, and over-all functioning of the department.
  • Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.
  • Assist Accounts Receivable department by actively monitoring receivables.
  • Prepare, print and distribute proformas by no later than the 6th working day of each month.
  • Draft bills and forward to partners by the 12-15th working day of each month; carefully observe and apply discounts ensuring adherence to client requirements; follow up with partner/reviewer to ensure timely review and transmittal to clients.
  • Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process.
  • Maintain a correspondence folder for each Billing Partner; promptly file miscellaneous correspondence, and time and disbursement adjustments; ensure that copies of all posted bills are filed and saved to the 3E Invoice module by the 4th working day of the month.
  • Offer assistance with peer assignments; mentor and assist in the training and development of new Billing Coordinators.
  • Any other responsibilities or special projects as required by partners, or as assigned by management.

 

Knowledge, Skills & Abilities:

  • Knowledge of Word and Excel

  • 2+ years experience working in a Billing department for a law firm or professional services firm.

  • Ability to work with limited supervision and follow up on problem areas.

  • Strong oral and written communication skills.

  • Strong Math skills,

  • Strong interpersonal and organizational skills a plus.

  • Work well in a team environment.

 

Education/Certifications:

  • High School Diploma/GED required.

  • Two year degree would be a plus.