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Recruiter Coordinator

Location: Reston Region
Category: Human Resources
Employment Type: Direct Hire


HireStrategy Client is currently seeking a Recruiting Coordinator to be the primary contact for branch management for all general human resources questions, benefit issues, orientation, resolution of payroll discrepancies and interpretation of human resources policies and procedures.  

Primary Responsibilities:

  • Source and recruit candidates: source through various means candidates for hourly and exempt positions. (30%)
  • Know the client – location, culture, job related responsibilities and physical requirements of each position
  • Create pre-screening questions to filter out unqualified candidates
  • Source available talent databases, utilize internal referrals, connect with developed community contacts for candidates  
  • Manage Applicant Tracking System (25%)
  • Maintain compliance by reviewing requisitions, creating jobs, launching jobs, documenting status of applicants and closing jobs. (30%)  
  • Interview candidates. (15%)
  • Phone screen candidates to determine if they meet company standards and job requirements
  • Interview qualified applicants to determine if they meet all job requirements and quality standards
  • Communicate with internal customers (10%):
  • Communicate verbally and via reporting to AMs, DMs and VPs status of openings
  • Facilitate the Account Manager interview with a sense of urgency
  • Follow up to understand why one is selected and another is not  
  • Select and process qualified candidates (10%)
  • Ensure all qualified applicants complete on-line application and required pre-employment forms
  • Manages all employment paperwork and background verification
  • Conducts new employee orientation sessions, including application state required guard license training, Livescan fingerprinting, guard card processing, and all new hire paperwork processing.
  • Creates and maintains employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal
  • Assists Corporate Human Resources with the annual open enrollment process; provides first-line answers to benefit related questions, or working with Corporate benefits to identify answers for employees as
  • Oversees administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program;
  • Assists with the workers’ compensation claims management, issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs;
  • Receives initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information, and oversee flow of related paperwork
  • Manages all employee WinTeam data entry, including new hire set up and personnel data Coordinates with Payroll to ensure changes are completed properly and responds to questions as needed
  • Prepares and processes documents for employees; manages “No Hours” review and dispositioning of employees with assistance from Operations
  • Receives inquiries from outside vendor on unemployment claims, utilizing online tools, to provide timely responses
  • Processes weekly reports for Corporate HR
  • Conducts HR audits on a monthly basis



  • Bachelor's Degree Required 
  • One to two years Human Resource experience preferred
  • Must possess the ability to work independently with little supervision
  • Excellent verbal and written communication skills; research ability; and mathematical skills. Ability to clearly read, write and speak English required
  • Proven excellent  customer  service  skills  and  ability  to  be  flexible,  a  team  player  and interface professionally with all levels of internal and external
  • High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry
  • Excellent organizational skills; detail
  • Strong interpersonal and communication skills, team player