Administrative Coordinator
Nashville, TN
Category: Administrative
Reference ID: 10071515
Shortcut: http://addisongroup.gosnaphop.com/ZXzkwW
Job Title: Administrative/Program Coordinator
Location (City, State): Nashville, TN
Industry: Nonprofit / Community Development
Pay: $25.00 - $28.00/ Per Hour DOE
Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).
About Our Client:
Addison Group is partnering with a mission-driven nonprofit organization seeking an Administrative/Program Coordinator to support volunteer operations, event coordination, and community engagement efforts.
Job Description:
The position will oversee volunteer scheduling and communication processes, maintain volunteer data systems, and support community outreach initiatives. This role requires a highly organized professional who enjoys working with people, managing multiple priorities, and supporting large-scale volunteer events and projects.
Key Responsibilities:
- Manage and maintain volunteer scheduling and registration platforms
- Coordinate volunteer communications, confirmations, and scheduling updates
- Serve as a point of contact for volunteers, sponsors, and community partners
- Assist with staffing logistics and operational preparation for volunteer events and build days
- Track volunteer participation metrics and generate periodic reports
- Support volunteer recruitment efforts through outreach events and community partnerships
- Maintain accurate volunteer records, forms, and communication lists
- Collaborate with internal departments to ensure successful volunteer experiences
- Assist with event logistics including signage, parking coordination, and onsite support as needed
- Respond promptly to volunteer inquiries via phone, email, and website submissions
- Provide general administrative support for volunteer and community engagement activities
Qualifications:
- 3+ years of administrative, customer service, volunteer coordination, or related experience preferred
- Strong proficiency in Microsoft Office Suite including Excel, Outlook, Word, and Teams
- Experience using CRM or volunteer management systems such as Salesforce is a plus
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to manage multiple deadlines simultaneously
- Comfortable working in both office and onsite event environments
- Detail-oriented, adaptable, and team-focused mindset
- Reliable transportation required
Additional Details:
- Full-time, hourly opportunity
- Standard business hours with occasional evenings and weekends for volunteer events
- Full in person, Monday-Friday
Perks:
- Opportunity to support a mission-driven organization making a direct community impact
- Collaborative and team-oriented work environment
- Variety in day-to-day responsibilities and community involvement
- Hands-on role with opportunities to build relationships across the community
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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