Conference and Meeting Coordinator
Chicago, IL
Category: Administrative
Reference ID: 10058659
Shortcut: http://addisongroup.gosnaphop.com/c2x1gP
Job Title: Conference and Meeting Coordinator
Location: Southside Chicago, IL – Hyde Park Area
Industry: Civic & Social Organization
Compensation: $24–$27/hour
Work Schedule: Monday–Friday, 8:30 AM – 5:00 PM, on-site (30-minute unpaid lunch)
Benefits: This position may be eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring for our client, an established international service organization. They host large-scale events and conferences across multiple chapters and are seeking a skilled professional to support their busy calendar of meetings and gatherings.
Job Description:
The Conference and Meeting Coordinator will support planning and execution of organizational conferences, meetings, and events. This role requires attention to detail, strong organizational skills, and the ability to collaborate with multiple stakeholders. You will manage logistics, coordinate with vendors, and ensure smooth operations before, during, and after events.
Key Responsibilities:
- Coordinate logistics for conferences and meetings, including room assignments, travel arrangements, and event materials.
- Prepare and distribute confirmation letters, emails, and attendee materials.
- Research, present, and liaise with external vendors to secure services and coordinate event details.
- Communicate effectively with members, staff, and other stakeholders regarding event information.
- Process event-related invoices and manage expenses through expense management software.
- Support the development and distribution of onsite materials in coordination with various departments.
Qualifications:
- Proven ability to manage multiple priorities in a fast-paced environment.
- Strong communication, organizational, and customer service skills.
- Detail-oriented with excellent problem-solving abilities.
- Comfortable working under tight deadlines and adapting to changing priorities.
- Proficiency in Microsoft Office Suite (Intermediate–Advanced) and virtual meeting platforms (Zoom or similar).
- Experience with event management software (Cvent or similar) and expense management platforms (Concur preferred).
Additional Details:
- On-site role at a downtown Chicago location.
- Professional business casual dress code required.
Perks:
- Opportunity to support high-profile events within a respected civic and social organization.
- Collaborative and dynamic work environment.
- Exposure to national-level conference and meeting planning.
| Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. |
-
Administrative Assistant
Chicago, IL
Job Title: Administrative Assistant – 6-month contract Location: Chicago, IL Industry: Financial Services Compensation: $25 – $28 / Hour Work Schedule: Hybrid – 3 days onsite, 2 days remote Benefits: This position is eligible for medical, dental, visio...
Recommended
-
Administrative Assistant
Chicago Metro Area, Illinois
Job Title: Administrative Assistant Location: Chicago, IL Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our ...
Recommended
-
Recruiter
Chicago
Job Title: Associate Recruiter Location: Chicago, IL Industry: Professional Services Compensation: $24–$30/hour Work Schedule: Hybrid – 3 days in office / 2 days remote Benefits: This position is eligible for medical, dental, vision, and 401(k). About ...
Recommended
-
Legal Secretary - Litigation
Chicago, IL
Job Title: Legal Secretary – Litigation Location: Chicago, IL – 5 days onsite Industry: Law Firm Compensation: $80,000 – $90,000 annually Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This position is eligible for medical, dental, vision,...
Recommended
-
Membership Services Coordinator
Washington, DC
Job Title: Membership Services Coordinator Industry: Professional Membership / Trade Association / Nonprofit Location (City, State): Washington, DC (Hybrid – 2 days per week in office; occasional in-person meetings/events) Assignment Type: Direct Hire ...
Recommended
-
Executive Assistant
Chicago Metro Area, Illinois
Job Title: Executive Assistant Location: Chicago, IL Industry: Financial Services Compensation: $90000 – $120000 / Year Work Schedule: 40 hour work week – Hybrid flexibility. Benefits: This position is eligible for medical, dental, vision, and 401(k). ...
Recommended
-
Corporate Paralegal
Chicago, IL
Job Title: Corporate Paralegal Location: Chicago, IL – 1 Day Hybrid Industry: Legal Services Compensation: $65,000 – $75,000 annually + year-end bonus Work Schedule: Full-time, 9:00 AM – 5:00 PM Benefits: This position is eligible for medical, dental, ...
Recommended
-
Third Party Risk Coordinator
Chicago, IL
Position: Third Party Risk Coordinator Location : Chicago, IL Salary Range: 90k-115k Benefits: This position is eligible for medical, dental, vision, and 401(k) Position Summary: We are seeking a detail-oriented and analytical Third-Party Risk Coordin...
Recommended
-
Administrative Assistant
Chicago, IL
Job Title: Administrative Assistant Location: Chicago, IL (Hybrid – Onsite 3–4 days/week) Industry: Professional Services Compensation: $25–$30/hour Work Schedule: Monday–Thursday onsite; Fridays remote Benefits: This position is eligible for medical, ...
Recommended
-
Business Development Manager
Chicago, IL
Addison Group is one of the fastest growing private staffing firms in America that specializes in contract and direct hire staffing, as well as consulting services. We have made “Best of Staffing” lists for multiple years and continue to enjoy many acc...
Recommended
-
Program Coordinator
Washington, DC
Job Title: Program Coordinator Location: Washington, DC (Hybrid) Industry: Non-Profit Pay: $22-25/hour, depending on experience Type: Contract (3-5 months) Hours: 37.5 hours/week Benefits: Eligible for Dental, Vision, Medical, 401(k) About Our Client: ...
Recommended
-
Administrative Assistant Event Coordinator
Madison, NJ
Job Title: Administrative Assistant / Event Coordinator Location: Madison, NJ (Onsite) Industry: Professional Services / Corporate Office Setting Pay: $55,000 – $65,000 / year(based on experience) Benefits: This position is eligible for medical, dental...
Recommended
-
Bilingual Medical Administrative Assistant
Chicago, IL
Job Title: Medical Administrative Assistant Location: Chicago, IL Compensation: $22 – $23 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Industry: Healthcare / Behavioral Health Work Schedule: Monday–Friday, 9am–5pm...
Recommended
-
Events Coordinator
Washington, DC
Job Title: Events Coordinator Industry: Event Planning / Administrative Support Location (city, state): Washington, DC (Hybrid) Assignment Type: Contract (4-6 months) Pay: $21-24/hour depending on experience Additional Details: Hybrid schedule | Standa...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–6 months) Pay: $36-40/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Customer Experience Associate
Chicago, IL
Job Title: Customer Experience Associate Location: Chicago, IL – Hyde Park Industry: Healthcare Compensation: $20.00 – $21.25 / hour Work Schedule: Monday–Friday, 8:30 AM – 5:00 PM, 100% on-site Benefits: This position is eligible for medical, dental, ...
Recommended
-
Senior Prospect Researcher – Part-Time
Chicago, IL
Job Title: Senior Prospect Researcher – Part-Time (20–25 hours/week) Location: Chicago, IL Industry: Higher Education Compensation: $22–$24.50/ hour Work Schedule: Flexible hours, 10–25 hours per week depending on projects and deadlines Benefits: This ...
Recommended
-
Personal Assistant
Gaithersburg, MD
Job Title: Personal Assistant to CEO Industry: Professional Services / Executive Support Location (City, State): Great Falls, VA (with travel to Rockville, MD as needed) Assignment Type: Contract-to-Hire Pay: $26–31/hour (depending on experience) Work ...
Recommended
-
Central Sales Strategy Manager
Chicago, IL
Job Title: Central Sales Strategy Manager Location: Remote – U.S. Industry: Hospitality Compensation: $35–$38.50 per hour Work Schedule: Monday–Friday, 8:30 AM–5:30 PM, 100% Remote Benefits: This position is eligible for medical, dental, vision, and 40...
Recommended
-
Executive Assistant
Reston, VA
Job Title: Executive Assistant Location: Manassas, VA (On-Site) Job Type: Contract-to-Hire Compensation: $38.00 – $40.00 / Hourly | $85,000 – $90,000 / Annually Upon Conversion Benefits: This position is eligible for medical, dental, vision, and 401(k)...
Recommended
-
Administrative Assistant
Fort Mill, SC
Job Title: Administrative Assistant Location: Fort Mill, SC Start Date: ASAP Type: Contract with potential for conversion for the right candidate Onsite/Hours: Monday–Friday, Onsite Reason for Opening: The current administrative assistant recently subm...
Recommended
-
Senior Project Accountant
Chicago, IL
Job Title: Senior Project Accountant Location: Chicago, IL Compensation: $75000 - $110000 / Year Benefits: This position is eligible for Medical, Dental, Vision, 401k Industry: Construction Work Schedule: Onsite Job Description: Accounts Payable: · Pro...
Recommended
-
Patient Access Representative
Chicago Metro Area, Illinois
Job Title: Admitting Representative Location: Chicago, IL (Onsite – multiple downtown locations) Compensation: $19–$21/hour (up to $22 on contract) Industry: Healthcare / Patient Access Benefits: This position is eligible for medical, dental, vision, a...
Recommended
-
Production Coordinator
Carol Stream, IL
Job Title: Production Coordinator Location (city, state): Carol Stream, IL Industry: Manufacturing Pay: $24 – $31 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with a r...
Recommended
-
Administrative Assistant
Washington, DC
Job Title: Administrative Assistant Industry: Nonprofit / Administrative Support / Office Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–6 months) Pay: $20–$23/hour (commensurate with experience) Work Schedule: Monday–Friday ...
Recommended
-
Receptionist
Oklahoma City, OK
Job Title: Receptionist Location: Oklahoma City, Oklahoma Industry: Administrative / Office Support Pay: $18–$20/hour About Our Client: Addison Group is hiring a Receptionist on behalf of our client. This role is ideal for someone who is personable, or...
Recommended
-
Receptionist
Washington, DC
Job Title: Receptionist Industry: Administrative / Customer Service / Office Operations Location: Washington, DC (Onsite) Assignment Type: Short-term contract (2–4 months) Pay: $18–$20/hour (commensurate with experience) Work Schedule: Monday–Friday | ...
Recommended
-
IT MSP Project Manager
Chicago
IT MSP PROJECT MANAGER Pay Rate: 45-55/hr Salary: 100K Max Location 100% Remote CST/EST Contract to Hire Our client is seeking a highly organized and client-focused IT Project Manager to join our Project Services team. This role is responsible for mana...
Recommended
-
Academic Transcript Clerk
Chicago, IL
Job Title: Academic Transcript Clerk Location: Chicago, IL Industry: Education / Academic Administration Compensation: $20 - $22/hour Work Schedule: Part-time, 100% on-site (approx. 20–25 hours per week; 2–3 days on-site) Benefits: This position is eli...
Recommended
-
Administrative Assistant
Fort Worth Metro Area, Texas
Job Title: Administrative Assistant Location (city, state): Fort Worth, TX Industry: Administrative Pay: $18–$22/hr (based on experience) Benefits: This position is eligible for medical, dental, vision, and 401(k) About Our Client: Addison Group is par...
Recommended