Information Governance – Matter Mobility Coordinator
Phoenix, AZ
Category: Administrative
Reference ID: 10077258
Shortcut: http://addisongroup.gosnaphop.com/OX5dgf
Job Title: Information Governance – Matter Mobility Coordinator
Location (city, state): Phoenix, AZ (85016)
Compensation: $78,000–$92,000 (Direct Hire)
Industry: Legal
Benefits: This position is eligible for a comprehensive benefits package including medical, dental, vision, retirement savings options, paid time off, and additional firm-sponsored programs.
About Our Client:
Addison Group is partnering with a well-established legal organization to hire an Information Governance – Matter Mobility Coordinator. This role supports high-volume attorney transitions and client matter movement within a structured, fast-paced information governance environment. The organization offers strong training, internal growth opportunities, and a collaborative team culture.
Job Description:
The Information Governance – Matter Mobility Coordinator will oversee the end-to-end coordination of client matter onboarding and off-boarding processes. This includes managing the secure transfer of electronic and physical records, coordinating with internal IT and records teams, and ensuring compliance with firm policies and confidentiality standards. The role serves as a key liaison between internal departments, external firms, and transitioning attorneys to ensure accurate, timely, and compliant movement of client information.
Key Responsibilities:
- Coordinate intake and onboarding of client matter data in alignment with established information governance procedures
- Act as the primary liaison between departing/joining attorneys, prior firms, and internal operations teams
- Oversee secure transfer of electronic files, including coordination with IT teams and approved storage systems
- Support organization, indexing, validation, and tracking of physical and electronic records
- Ensure compliance with confidentiality requirements and records retention policies throughout all transfer activities
- Maintain detailed logs, reporting documentation, and tracking systems related to matter mobility processes
- Review transfer requests for completeness, accuracy, and policy compliance prior to execution
- Coordinate communications across legal teams, practice groups, and external stakeholders
- Support physical records preparation, shipment, and secure disposition processes
- Identify opportunities to improve workflows, efficiency, and reporting within matter mobility operations
- Provide guidance and training to internal teams on onboarding/offboarding procedures
Qualifications:
- Bachelor’s degree preferred or equivalent combination of education and experience
- 5+ years of experience in information governance, records management, or similar field (legal or medical records preferred)
- 2+ years of direct experience in matter mobility or attorney transition support
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Smartsheet
- Solid understanding of data structures, databases, and information tracking systems
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Ability to manage multiple priorities in a deadline-driven environment
- Strong critical thinking and problem-solving skills
- Ability to work both independently and collaboratively across teams
- High level of professionalism and discretion when handling confidential information
- Customer service mindset with strong interpersonal skills
Additional Details:
- Schedule: Monday–Friday, 8:00 AM–5:00 PM
- Interview Process: 1 virtual interview with Talent Acquisition followed by 1 in-person interview
- Strong onboarding and training program to ensure early success (approximately 1–2 weeks of structured training)
- Collaborative environment with cross-team coordination and communication
- Growth-oriented organization with opportunities for internal advancement
- Supportive staffing structure designed to maintain workload balance across teams
Perks:
- Structured training and onboarding program
- Strong internal mobility and promotion opportunities
- Collaborative, team-oriented environment
- Stable workload expectations with operational support resources
- Growing office presence with modern facilities and strong leadership support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Floating Legal Assistant
Chicago, IL
Job Title: Floating Legal Assistant Location: Chicago, IL Industry: Legal Services Compensation: $65,000 - $80,000 annually, plus discretionary year-end bonus Work Schedule: 100% Onsite, 9:00 AM – 5:00 PM Benefits: This position is eligible for medical...
Recommended
-
Receptionist
Phoenix, AZ
Job Title: Receptionist / Office Support Assistant Location (city, state): Phoenix, AZ 85016 Compensation: $55,000 - $70,000 annually (depending on experience) Industry: Legal / Professional Services Benefits: This position is eligible for: Medical, de...
Recommended
-
Legal Assistant
Tampa, FL
Job Title: Legal Assistant – Commercial Litigation Industry: Legal Services Location (City, State): Tampa, FL (Hybrid) Assignment Type: Direct Hire Pay: $65,000 – $70,000 annually Work Schedule: Full-Time Benefits: This position is eligible for medical...
Recommended
-
Legal Administrative Assistant
Scottsdale, AZ
Job Title: Legal Administrative Assistant Location (city, state): Scottsdale, AZ Compensation: Contract/Contract-to-Hire: $33 - $38/hour | Direct Hire: $70,000 - $80,000 annually (DOE) Benefits: This position is eligible for medical, dental, vision, an...
Recommended
-
HR Generalist
Plano, TX
Job Title: HR Generalist Location (City, State): Dallas, TX Work Schedule: M-F, 8 – 5 (hybrid) Type of Employment: Direct Hire Compensation: $26 / hr - $30 / hr Industry: Professional Services Benefits: This position is eligible for a competitive benef...
Recommended
-
Corporate Paralegal
Dallas, TX
Job Title: Corporate Paralegal Location (City, State): Dallas, TX Work Schedule: M – F, 8 – 5 Type of Employment: Direct Hire Compensation: $90,000 - $100,000 Industry: Professional Services Benefits: This position is eligible for a competitive benefit...
Recommended
-
Legal Assistant
Columbia, MD
Job Title: Legal Assistant (Legal Executive Assistant) Industry: Legal Location: Columbia, MD Assignment Type: Contract to Hire Pay: $30 – $38.50 / Hour Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (fully onsite) Benefits: This position is eligibl...
Recommended
-
Legal Assistant
Nashville, TN
Job Title: Legal Assistant Location (city, state): Nashville, TN Industry: Legal / Professional Services Pay: $65,000 - $80,000 annually (depending on experience) About Our Client: Addison Group is partnering with our client, a highly respected profess...
Recommended
-
Intellectual Property Legal Assistant
Dallas, TX
Job Title: Intellectual Property Legal Assistant Location (City, State): Dallas, TX Work Schedule: M-F, 9 -6 Type of Employment: Direct Hire Compensation: $85,000 - $95,000 Industry: Legal Benefits: This position is eligible for a comprehensive benefit...
Recommended
-
AP Accountant
Charlotte-Gastonia-Rock Hill Metro Area, North Carolina
Job Title: Accountant (Accounts Payable Focus) Location (City, State): Charlotte, NC (Uptown) Pay: $60,000–$65,000 annually Benefits: This position is eligible for health, dental, vision, insurance, and 401(K). Job Description: Our client is seeking a ...
Recommended
-
Legal Assistant
Austin-Round Rock-San Marcos Metro Area, Texas
Job Title: Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established legal organization se...
Recommended
-
Corporate Paralegal – Estates & Trusts
Peoria, AZ
Job Title: Corporate Paralegal – Estates & Trusts Location (city, state): Peoria, AZ Compensation: $55,000–$60,000 base salary + quarterly performance bonuses (total compensation potential up to $71,000–$88,000 annually) Industry: Financial Services / ...
Recommended
-
Project Coordinator
Anaheim, CA
Job Title: Project Coordinator Location: Anaheim, CA Type: Contract to hire Industry: Construction Pay: $35-$40/per hour Benefits: This position is eligible for Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with our client...
Recommended
-
Real Estate Paralegal
Boulder, CO
Job Title: Real Estate Paralegal Location: Boulder, CO Industry: Real Estate Development Pay: $80,000 - $105,000 / year + annual bonus Benefits: This role is eligible for Medical, Dental, Vision, 401K About Our Client: Addison Group is partnering with ...
Recommended
-
Business Analyst
St. Paul, MN
Title: Business Analyst Location: Arden Hills, MN or Marlborough, MA Salary: $110-125k. No sponsorship available Benefits: health insurance disability insurance life insurance retirement plans (like a 401(k)) paid time off (PTO) including vacation and ...
Recommended
-
HR Administrative Coordinator
Herndon, VA
Job Title: Temporary HR Administrative Coordinator Industry: Nonprofit / Higher Education Services Location: Herndon, VA Assignment Type: Contract | 6 Months Pay: $21.16 - $26.44 / Hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM ET (1-hour unpaid...
Recommended
-
Human Resources Coordinator
Denver Metro Area, Colorado
Job Title: Human Resources Coordinator Location: Denver, CO (80202) Industry: Human Resources Pay: $25 - $30 per hour Benefits: Medical, dental, vision, and 401(k) Contract with potential for extension or conversion About Our Client Addison Group is pa...
Recommended
-
Medical Scheduler
Munster, IN
Title: Medical Scheduler Location: Hammond, IN (Onsite) Compensation: $17 - $20 per hour (based on experience) Employment Type: Contract-to-Hire Industry: Healthcare / Patient Access / Call Center Work Schedule: Monday-Friday, 9:00 AM-5:30 PM Benefits:...
Recommended
-
Bilingual HR Coordinator
Irving, TX
Job Title: Bilingual HR Coordinator Location: Dallas, TX Work Schedule: M – F, 8 am - 5 pm Type of employment: Contract to Hire Compensation: $26 - $27 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Job Description:...
Recommended
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Conflicts Analyst
Chicago, IL
Job Title: Conflicts Analyst Industry: Legal Services Location: Chicago, IL Assignment Type: Direct Hire Pay: $50,000 – $75,000 annually Work Schedule: Full-time, 40 hours/week Benefits: This position is eligible for medical, dental, vision, and 401(k)...
Recommended
-
Legal Assistant
Austin, TX
Legal Assistant (Appellate Practice) Location: Austin, TX (Downtown Austin) Schedule: Hybrid | In Office Monday-Thursday, Remote Friday (business needs permitting) Compensation: $70,000-$83,000+ DOE Bonus: Annual Performance Bonus Job Type: Direct Hire...
Recommended
-
Contracts Administrator
Sugar Land, TX
Job Title: Contracts Administrator Location: Houston, TX (Hybrid) Type: Direct hire Salary: $55,000 - $60,000 / Per Year Benefits: Medical, 401 (k) and PTO Job Description: Contract Lifecycle Management (Ironclad) Support daily operations of the Ironcl...
Recommended
-
Administrative Assistant
Irving, TX
Job Title: Administrative Assistant Location (City, State): Irving, TX Work Schedule: M-F, 7:30 am – 4:30 pm Type of Employment: Contract to Hire Compensation: $24 - $25 /hour Industry: Construction Benefits: This role is eligible for dental, vision, a...
Recommended
-
Recruiting Coordinator
Chicago, IL
Job Title: Recruiting Coordinator Location: Chicago, IL Industry: Consulting Compensation: $25 – $30 / hour Work Schedule: 8 AM to 5 PM- Hybrid – Onsite first 3 weeks for training. Benefits: This position is eligible for medical, dental, vision, and 40...
Recommended
-
Administrative Assistant
Wilmer, TX
Job Title: Administrative Assistant Location (City, State): Wilmer, TX Work Schedule: M-F, 7 am – 4 pm Type of Employment: Long Term Contract Compensation: $24 - $25 /hour Industry: Construction Benefits: This role is eligible for dental, vision, and h...
Recommended
-
Account Manager, Membership
Virginia
Job Title: Account Manager, Membership Industry: Professional Association / Membership Services Location (city, state): Arlington, VA (Hybrid) Assignment Type: Direct Hire Pay: $75,000 - $80,000 annually (depending on experience) + impressive annual bo...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Industry: Non-Profit / Trade Association Location: Washington, DC (Hybrid) Pay: $20-23/hour (based on experience) Type: Contract (3-5 months) Hours: Monday - Friday | 37.5 hours/week Benefits: Eligible for Dental, Vision,...
Recommended
-
Litigation Legal Assistant
Scottsdale, AZ
Job Title: Legal Administrative Assistant Location (city, state): Scottsdale, AZ Compensation: $75,000 - $80,000 annually (flexibility based on experience) Industry: Legal / Litigation Benefits: This position is eligible for 401(k) matching up to 5% Me...
Recommended
-
Entry Level Clinic Assistant
Austin, TX
Entry Level Clinic Assistant (Contract-to-Hire) Location: Austin, TX Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Onsite) Pay: $18 – $21 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is...
Recommended