Office Administrative Associate
Reston, VA
Category: Administrative
Reference ID: 10078566
Shortcut: http://addisongroup.gosnaphop.com/90rDwR
Job Title:
Office Administrative Associate
Industry:
Nonprofit | Healthcare | Patient Advocacy
Location (City, State):
Reston, VA (100% Onsite)
Assignment Type:
Contract (August through end of the year)
Pay:
$19/hour
Work Schedule:
Monday–Friday, 10:00 AM – 4:00 PM (27.5 hours/week)
Benefits:
This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a national patient advocacy organization dedicated to improving the lives of individuals affected by a chronic autoimmune disease. Through patient education, advocacy, research funding, and healthcare professional resources, the organization serves as a trusted voice for patients and their families while advancing awareness and treatment initiatives.
Job Description:
Our client is seeking an Office Administrative Associate to serve as the first point of contact for patients, healthcare providers, donors, and visitors. This role supports both the Operations and Development teams through office administration, donor support, membership services, data management, and event coordination. The ideal candidate is empathetic, detail-oriented, proactive, and enjoys providing exceptional customer service in a mission-driven environment.
Key Responsibilities:
- Serve as the first point of contact by answering incoming phone calls from patients, donors, and healthcare professionals.
- Provide administrative support for office operations and special projects.
- Assist with donor development initiatives and fundraising projects.
- Support membership services, including new member packets and member inquiries.
- Perform data entry and database maintenance within Salesforce.
- Coordinate event mailings, shipments, and office logistics.
- Process incoming donations and distribute financial documentation internally.
- Assist with office organization and general administrative support.
- Collaborate with team members on organizational projects and initiatives.
- Lift and move office supplies and event materials up to 25 pounds as needed.
Qualifications:
- 1–2 years of administrative experience in a professional office environment.
- Fundraising, philanthropy, or nonprofit experience preferred (including volunteer leadership, fraternity/sorority fundraising, or development support).
- Excellent customer service and phone communication skills.
- Experience with Microsoft 365, SharePoint, and CRM systems (Salesforce preferred).
- Highly organized with exceptional attention to detail.
- Compassionate and empathetic while maintaining professional boundaries.
- Self-starter who proactively identifies ways to help during slower periods.
- Comfortable learning new technology and software.
- Degree not required.
Additional Details:
- Immediate opening due to the current contractor returning to school.
- Reports to the Operations and Office Management team.
- Small, collaborative office environment.
- Contract assignment expected to run through the end of the year.
- Two-step interview process (Zoom followed by onsite interview).
- Candidates must be comfortable speaking with patients experiencing sensitive medical situations.
- COVID-19 vaccination is required (reasonable accommodations considered in accordance with applicable law).
- Background check required.
Perks:
- Opportunity to make a meaningful impact in a mission-driven nonprofit.
- Exposure to fundraising and development initiatives.
- Collaborative, close-knit team environment.
- Diverse responsibilities with opportunities to support multiple departments.
- Excellent opportunity for an early-career professional interested in nonprofit administration, healthcare, or fundraising.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Development Associate
District of Columbia
Job Title: Development Associate Industry: Nonprofit / Fundraising / Donor Relations Location: Washington, D.C. (Hybrid) Assignment Type: Contract (5-6 months) Pay: $22–$25/hour (commensurate with experience) Work Schedule: 37.5 hours/week | Monday–Fri...
Recommended
-
Administrative Assistant
Washington, DC
Job Title: Administrative Assistant Industry: Professional Services / Association Location (city, state): Washington, DC Assignment Type: Contract-to-Hire (approx. 6 months) Pay: $28–$32/hour (depending on experience) Work Schedule: Monday–Friday, 8:45...
Recommended
-
Administrative Assistant to VP
Chicago, IL
Job Title: Administrative Assistant to VP Location: Chicago, Illinois - Southside Industry: Nonprofit / Healthcare Compensation: $25 – $30 / hour Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote) Benefits: T...
Recommended
-
Manager of Administrative Operations
New York;, NY
Job Title: Manager of Administrative Operations Location (city, state): New York, NY (Hybrid Schedule) Industry: Professional Services / Legal Services Pay: $170,000 - $200,000 depending on experience Benefits: Dental, health, vision and 401K About Our...
Recommended
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Database Coordinator
Tulsa, OK
Job Title: Database Coordinator Industry: Nonprofit / Charitable Organization Location (City, State): Tulsa, OK Assignment Type: Contract (3-5 weeks) Pay: $20-25/hr Work Schedule: Monday–Friday, 8:00 AM–4:00 PM About The Company: Our client is a missio...
Recommended
-
Receptionist
Tampa, FL
Job Title: Receptionist Industry: Healthcare Location (City, State): Tampa, FL Assignment Type: Contract Pay: $18 / hr Work Schedule: Full-Time Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Addison Grou...
Recommended
-
Bilingual Call Center Manager
Bedford, TX
Job Title: Bilingual Call Center Manager Industry: Professional Services Location (City, State): Fort Worth, TX Assignment Type: Direct Hire Pay: $75,000–$90,000 annually + monthly performance bonus opportunity Work Schedule: Full-time | Monday–Friday ...
Recommended
-
Executive Associate and Project Lead
Anywhere
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
Bilingual Training Coordinator
Washington, DC
Job Title: Bilingual Service Insights Coordinator (Spanish Preferred) Industry: Nonprofit / Community Services Location (City, State): Washington, DC (Hybrid) Assignment Type: 12-Month Contract Pay: $26.00–$28.00/hour (depending on experience) Work Sch...
Recommended
-
Real Estate Paralegal
Boulder, CO
Job Title: Real Estate Paralegal Location: Boulder, CO Industry: Real Estate Development Pay: $80,000 - $105,000 / year + annual bonus Benefits: This role is eligible for Medical, Dental, Vision, 401K About Our Client: Addison Group is partnering with ...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Trade Association / Nonprofit Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $104,000 - $116,000 / year Work Schedule: Hybrid — in-office Tuesday through Thursday Benefits: This positio...
Recommended
-
Customer Service Manager
Irving, TX
Job Title: Customer Service Manager Location (City, State): Dallas, TX Work Schedule: M – F, 10:30 am – 7 pm Type of Employment: Direct Hire Compensation: $85,000 - $100,000 Industry: Professional Services Benefits: This position is eligible for a comp...
Recommended
-
Catastrophic Injury Paralegal
Philadelphia, PA
Position Title: Catastrophic Injury Paralegal Full-Time | Contract-to-Hire | Philadelphia, PA (4 Days On-Site, 1 Hybrid) Pay: $35.00 / Hourly Benefits: This position is eligible for medical, dental, vision, and 401(k). About the Company A rapidly growi...
Recommended
-
Senior Project Manager (Design)
Rockville, MD
Job Title: Senior Project Manager Industry: Commercial Furniture / Interior Construction & Design Location (City, State): Rockville, MD Assignment Type: Direct Hire Pay: $85,000 - $100,000 annually Work Schedule: Full-Time | Primarily onsite with regul...
Recommended
-
Digital Communications Associate
District of Columbia
Job Title: Digital Communications Associate Industry: Marketing | Professional Services Location: Washington, DC (Fully Onsite) Assignment Type: Contract | 3–4 Months Pay: $25 – $28/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM...
Recommended
-
Guest Experience Manager
Tennessee
Job Title: Guest Experience Manager Location (city, state): Nashville, TN Compensation: $31.00 - $33.00 per hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications: 3+ years of experience in luxury hospitality, ...
Recommended
-
Political Operations Coordinator
Bethesda, MD
Job Title: Political Operations Coordinator Industry: Media & Advertising Operations Location (City, State): Bethesda, MD Assignment Type: Contract through November 2026 Pay: $18.40 - $20.00 / Per hour (depending on experience) Work Schedule: Full-time...
Recommended
-
Senior Administrative Coordinator
Chicago, IL
Job Title: Senior Administrative Coordinator Industry: Nonprofit Location: Chicago, IL - Southside Assignment Type: Contract-to-Hire Pay: $28.00 - $30.00 per hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM | 100% Onsite Benefits: This position is...
Recommended
-
Mortgage Department Manager
tulsa, OK
Job Title: Mortgage Department Manager Location: Tulsa, OK Type of Employment: Direct Hire Compensation: $70k-80k Industry: Banking - Credit Union Benefits: Full Package Position Summary Addison Group is hiring on behalf of our client a Mortgage Manage...
Recommended
-
Membership Assistant
District of Columbia
Job Title: Membership Assistant Industry: Nonprofit Association Location: Washington, DC (Hybrid) Assignment Type: Contract | 2–3 Months Pay: $20 – $23/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This posi...
Recommended
-
Receptionist
Philadelphia, PA
Position Title: Receptionist Location: Philadelphia, PA Assignment Type: Contract – Full-Time Compensation: $20/hour Work Schedule: 8:00 AM – 4:00 PM or 9:00 AM – 3:00 PM (based on coverage needs) On-Site or Hybrid: Fully On-Site Benefits: This positio...
Recommended
-
Senior Proposal Manager
Virginia
Job Title: Senior Proposal Manager Location: Northern Virginia (Hybrid) Industry: Government Contracting & Professional Services Pay: $165000 - $175000 / Year DOE Benefits: Comprehensive medical, dental, and vision coverage, retirement savings program,...
Recommended
-
Member Services Representative
Reston, VA
Job Title: Member Services Representative / Teller Industry: Financial Services / Credit Union Location (City, State): Reston, VA Assignment Type: Contract-to-Hire (Eligible for permanent hire after approximately 4 months) Pay: $22.00/hour Work Schedul...
Recommended
-
Member Service Specialist
Tulsa Metro Area, Oklahoma
Job Title: Member Service Specialist Industry: Insurance / Healthcare Services Location (City, State): Tulsa, OK Assignment Type: Full-Time, Direct Hire Pay: $20-25/hr Work Schedule: Monday–Friday, 10am-7pm Benefits: This position is eligible for medic...
Recommended
-
Part-time Workplace Coordinator
New York City Metro Area, New York
Job Title: Part-Time Workplace Operations Specialist Industry: Nonprofit / Workplace Operations / Office Administration Location (City, State): New York, NY (Midtown Manhattan) Assignment Type: Contract (Potential Contract-to-Hire) Pay: $22.00-$24.00/h...
Recommended
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Paralegal
Tulsa, OK
Job Title: Litigation Paralegal Industry: Legal Services Location (city, state): Tulsa, Oklahoma Assignment Type: Full-time, Direct Hire Pay: $48,000 per year Work Schedule: Monday – Friday, 8:30 AM – 5:30 PM Benefits: This position is eligible for med...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended