T&E Supervisor
Schiller Park, IL
Category: Finance and Accounting
Reference ID: 10063379
Shortcut: http://addisongroup.gosnaphop.com/U3j1wD
Job Title: T&E Supervisor
Compensation: $85000 - $100000 / Year
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Position Overview:
The T&E Supervisor oversees the administration of the company’s global Travel and Entertainment programs. The Supervisor creates efficiencies in process flow and supports management with ad hoc and reporting requests. Responsibility will include being the subject matter expert for the T&E programs monitor and enforcing the global travel and expense policies and procedures, ensuring compliance with internal and external regulations and best practices. Create reports needed to provide metrics and to assist in enforcing adherence to internal policies. The T&E Supervisor position will report to the Sr. AP Manager.
Key Job Responsibilities:
Travel and Expense Programs:
• Supervise the Travel and Entertainment (“T&E”) function at Encore, acting as the primary subject matter expert for policies and procedures.
• Maintain relationships with the companies T&E providers (i.e. corporate credit cards, travel and expense programs).
• Liaison with Procurement on contracts and ensuring staying within guidelines.
• Partner with the company’s providers with support on troubleshooting open issues to support future process improvements.
• Conduct regular reviews of the vendor performance and ensure quality standards are met.
• Support and assist in audit requests (SOX, EY)
• Review/Approve expense reports and enforce corporate travel policies
Reporting & Analytics:
• Create and develop key operational/performance metrics and reporting for FP&A and Senior Executive team members.
• Lead financial oversight of our T&E spending by creating and developing key strategic reports in Expense Program.
• Manage and monitor KPI’s (Key Performance Indicators) for tracking performance of T&E operations.
• Manage and build analytics for T&E spend, lead audit oversight and action program process improvements.
• Work with internal teams for financial reporting.
• Ensure Business Expense Policy is updated and communicated.
• Oversee the Connect Pages for updates, compliance, and overall information.
Training:
• Develop training programs for travel and expense processes.
• Lead training efforts for field employees regarding their concerns with their expense reports T&E Policy for Encore.
• Remain current with best practices and new technology of expense program by attending the Annual Conferences and workshops.
• Build and update training materials and resources as needed
• Provide communication as needed to internal customers on all updates, training, and policies.
Concur Lead:
• Supervise T&E Lead on responsibilities and processes
• Research and propose new procedures to add value to the overall T&E process at Encore.
• Ensure compliance, timeliness of reporting, and audits/processing of expense reports.
• Provides necessary reporting for all internal and external customers
Auditing / Oversight:
• Manage strong internal control environment and ensure compliance with key SOX controls.
• Oversee out of pocket spending and drive compliance with our Corporate Credit Card policy.
• Develop and create detailed analysis of the Concur reports to monitor exceptions and infractions.
• Manage and fulfill audit requests, both by the Internal Audit Team and outside audit firms.
• Perform reviews of expense reports and provide approvals or rejections.
Job Requirements:
• BA/BS degree in Accounting/Finance or equivalent experience preferred
• 4+ years of Accounts Payable and Concur experience
• Previous experience with Concur administrative functions in a fast paced, high growth global environment
• Must have strong customer service background
• Ability to manage multiple tasks with strict deadlines
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications with strong working knowledge of advanced Excel functions
• Continuous improvement attitude; ability to seek out opportunities to implement best practices
• Highly motivated, self-directed, and performance driven
• Must have strong attention to detail, and thrive in a fast-paced environment
Competencies (by Core Values):
• Communicates Effectively
• Drive Quality Results
• Hospitality
• Optimized Work Processes
• Action Oriented
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 002-003
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