Administrative Coordinator
Chicago, IL
Category: Administrative
Reference ID: 10068226
Shortcut: http://addisongroup.gosnaphop.com/vTwS71
Job Title: Administrative Coordinator
Location: Remote BUT must live Chicagoland to go into office quarterly
Industry: Professional Services
Compensation: $22 – $24 / hour
Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM CST
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a globally recognized professional services organization known for partnering with businesses to improve operations, drive strategy, and support organizational growth. This is a highly collaborative, fast-paced environment with strong potential for long-term opportunity.
Job Description:
Our client is seeking a polished and highly organized Administrative Coordinator to support a dynamic internal team. This individual will serve as a key point of coordination for scheduling, communication, and administrative execution across projects. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining professionalism in client-facing interactions.
Key Responsibilities:
- Coordinate complex calendars across multiple stakeholders, ensuring efficient scheduling and alignment
- Act as a liaison between internal teams and external partners, maintaining clear and timely communication
- Manage high-volume meeting requests, including logistics, invitations, and materials preparation
- Arrange meeting details such as conference rooms, virtual links, catering, and onsite coordination
- Track scheduling activity and maintain organized systems for visibility and follow-up
- Anticipate team needs and proactively resolve scheduling conflicts or administrative challenges
- Support process improvements related to meeting coordination and workflow efficiency
- Handle sensitive information with discretion and professionalism
Qualifications:
- 3+ years of administrative or coordination experience, ideally in a fast-paced corporate setting
- Bachelor’s degree preferred
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Familiarity with Google Workspace is a plus
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Professional presence with the ability to interact confidently with stakeholders
- High level of adaptability and attention to detail
Additional Details:
- Contract-to-hire opportunity
Perks:
- Opportunity to work with a highly reputable global organization
- Strong potential for long-term growth and conversion
- Collaborative and supportive team environment
- Exposure to high-level stakeholders and client-facing work
- Fully remote flexibility with optional in-person team engagement
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin2
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