Executive Assistant
Chicago, IL
Category: Administrative
Reference ID: 10063087
Shortcut: http://addisongroup.gosnaphop.com/DnQN7B
Job Title: Executive Assistant
Location: Northwest side of Chicago, IL (100% Onsite)
Industry: Higher Education
Compensation: $38 – $43 / Hour
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, 100% onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a mission-driven organization within the education sector. This organization values professionalism, discretion, and operational excellence, and is seeking an Executive Assistant who can provide steady, proactive support to senior leadership in a fast-paced, highly visible environment.
Job Description:
Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the President. This role requires someone who is confident, organized, and anticipatory—able to manage competing priorities, maintain composure under pressure, and stay several steps ahead at all times. The ideal candidate is self-directed, assertive, and thrives in an environment where expectations are high and the pace is constant.
Key Responsibilities:
- Oversee and manage the President’s complex daily calendar, including in-person, virtual, and off-site meetings
- Coordinate detailed travel arrangements and itineraries, ensuring seamless execution
- Prepare meeting materials such as agendas, reports, executive summaries, and correspondence
- Draft and distribute meeting notes and follow-up communications without reliance on recordings
- Serve as the primary point of contact for incoming and outgoing communications for the Office of the President
- Use sound judgment to determine appropriate communication methods and priorities
- Track expenses, manage budgets, and complete monthly reconciliations, including purchase card activity and invoices
- Partner with internal and external stakeholders while maintaining confidentiality and professionalism
Qualifications:
- Prior experience supporting senior-level executives in an Executive Assistant capacity
- Strong background in calendar management and travel coordination
- Advanced proficiency with Microsoft Office tools, including Outlook, OneDrive, Word, and PowerPoint
- High emotional intelligence with the ability to remain calm, diplomatic, and focused under pressure
- Highly organized, detail-oriented, and proactive in anticipating leadership needs
- Comfortable working in a direct, fast-moving environment with minimal hand-holding
Additional Details:
- Position is 100% onsite
Perks:
- Opportunity to work closely with senior leadership
- Visible, impactful role within a mission-driven organization
- Potential for permanent conversion
- Stable schedule with consistent onsite presence
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin2
-
Executive Assistant
Chicago Metro Area, Illinois
Job Title: Executive Assistant Location: Chicago, IL Industry: Financial Services Compensation: $75,000–$110,000 Work Schedule: Monday–Friday, 8:00 AM–5:00 (100% On-Site) Benefits: This position is eligible for medical, dental, vision, and 401(k). Abou...
Recommended
-
Executive Assistant
Chicago, IL
Job Title: Executive Assistant to Vice President & Chief Investment Officer Location: Chicago, IL (Hybrid – 2 days onsite) Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This positi...
Recommended
-
Senior Procurement Manager - Data Center, Technology Hardware
Chicago, IL
Title: Senior Procurement Manager - IT Data Center and IT Technology Hardware Location: Chicago, IL onsite Salary: $170,000 – 190,000 + Bonus Job Type: Full-Time | Exempt Benefits: Eligible for medical, dental, vision, 401(k), and PTO Sponsorship: Not ...
Recommended
-
Senior Manager, Applications & Vendor Management
Chicago, IL
Job Title: Senior Manager, Applications & Vendor Management Industry: Financial Services Location (City, State): Hybrid / Onsite – Rosemont, IL Compensation: $70.00 - $80.00 / Hourly Employment Type: This is a contract to hire position Work Schedule: F...
Recommended
-
Recruiter
Chicago
Job Title: Associate Recruiter Location: Chicago, IL Industry: Professional Services Compensation: $24–$30/hour Work Schedule: Hybrid – 3 days in office / 2 days remote Benefits: This position is eligible for medical, dental, vision, and 401(k). About ...
Recommended
-
Litigation Paralegal
Chicago, IL
Job Title: Litigation Paralegal Location: Chicago, IL (100% Onsite) – Quick walk from Union Station & Ogilvie Industry: Legal Services Compensation: $75,000–$90,000 base salary + discretionary annual bonus Work Schedule: Monday–Friday, 9:00 AM–5:00 PM ...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Denver, CO (80221-100% Onsite) Industry: Education Pay: $32 – $50 per hour Benefits: Eligible for Medical, Dental, Vision, 401(K) through Addison Group *6+ week contract with potential for hire About Our Client:...
Recommended
-
Learning Experience Facilitator
Chicago, IL
Job Title: Learning Experience Facilitator Location: Remote – United States Industry: Hospitality Compensation: $25–$27 per hour Work Schedule: Monday–Friday, Core hours: 8:30 AM – 5:30 PM CST, 100% remote Benefits: This position may be eligible for me...
Recommended
-
Administrative Assistant
Chicago, IL
Job Title: Administrative Assistant Location: Chicago, IL (River North – hybrid, 3 to 4 days in office) Industry: Non-Profit Compensation: $25.00–$28.00 per hour Work Schedule: Monday–Friday, 8:30 AM–4:45 PM (37.5-hour work week) Benefits: This positio...
Recommended
-
HR Shared Services Specialist
Chicago, IL
Job Title: HR Shared Services Specialist Location: Chicago, IL Industry: Education Compensation: $22 – $29 per hour (based on experience) Work Schedule: Monday–Friday, standard business hours (on-site or hybrid, depending on client policy) Benefits: Th...
Recommended
-
Litigation Paralegal – Personal Injury
Chicago, IL
Job Title: Litigation Paralegal – Personal Injury Location: Chicago, IL (Hybrid – 1 day remote per week) Industry: Legal Compensation: $60,000 – $75,000 annually Work Schedule: 9 AM to 5 PM – Monday through Friday, 4 days onsite, 1 day remote Benefits:...
Recommended
-
Marketing Specialists (Email, Marketing Operations, Audience & Segmentation)
Chicago, IL
Job Title: Marketing Specialists (Email Marketing, Marketing Operations, Audience & Segmentation) Industry: Financial Services / Digital Marketing Location (City, State): Chicagoland Suburbs, IL (Hybrid – 2 days onsite per week) Compensation: $35 - $45...
Recommended
-
Administrative Coordinator
Chicago, IL
Job Title: Administrative Coordinator Location: Chicago, IL (Loop) – Hybrid Industry: Facilities & Property Management Support Compensation: $23.50–$25.00/hour Work Schedule: Monday–Friday, 8:30 AM–5:00 PM Hybrid schedule: In-office 3 days a week, 2 da...
Recommended
-
Academic Transcript Clerk
Chicago, IL
Job Title: Academic Transcript Clerk Location: Chicago, IL Industry: Education / Academic Administration Compensation: $20 - $22/hour Work Schedule: Part-time, 100% on-site (approx. 20–25 hours per week; 2–3 days on-site) Benefits: This position is eli...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–6 months) Pay: $36-40/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Executive Assistant
Reston, VA
Job Title: Executive Assistant Location: Manassas, VA (On-Site) Job Type: Contract-to-Hire Compensation: $38.00 – $40.00 / Hourly | $85,000 – $90,000 / Annually Upon Conversion Benefits: This position is eligible for medical, dental, vision, and 401(k)...
Recommended
-
Medical AR Specialist
Chicago Metro Area, Illinois
Job Title: Insurance Follow-Up Representative Location: Oak Brook, IL Industry: Healthcare – Revenue Cycle / Physician Billing Work Schedule: Monday–Friday, 40 hours/week; flexible start time between 7:30am–9:00am Compensation: $23 – $27 / hour (depend...
Recommended
-
Head of Salesforce Integration and Development
Chicago, IL
Head of Salesforce Integration and Development Location: Chicagoland area Salary: $175000 - $195000 / Year + Bonus TBD Job Type: Full-Time | Exempt Benefits: This position is eligible for medical, dental, vision, 401(k), and PTO. No sponsorship availab...
Recommended
-
Director of Technology Architecture
Chicago, IL
Title: Director of Technology Architecture Location: Chicago, IL (4 days onsite weekly) Salary: $160,000 – $180,000 / Annually + Bonus Job Type: Full-Time | Exempt Benefits: Eligible for medical, dental, vision, 401(k), and PTO Sponsorship: Not availab...
Recommended
-
Administrative Assistant
Foster City, CA
Job Title: Administrative Assistant Location: Foster City, CA Industry: Professional Services Pay: $24-26/hour Benefits: Vision, Dental, Health, 401k About Our Client: Addison Group is working with a fast-paced and growing professional services organiz...
Recommended
-
Executive Assistant
North Richland Hills, TX
Job Title: Executive Assistant Location: North Richland Hills, TX Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m. Employment Type: Full-Time, Direct Hire Compensation: $80,000 – $95,000 annually Industry: Manufacturing Benefits: This position is eligibl...
Recommended
-
CFO (Association Non Profit)
Washington, DC
Role: Chief Financial Officer Location: Washington, DC (Hybrid – Onsite once per month) Benefits Provided: generous health, retirement, and insurance plans are standard in such associations Salary Base: $250000 - $300000 / Year (Base) Chief Financial O...
Recommended
-
Payroll Accountant
Chicago, IL
Role: Payroll Accountant Pay: $35 - $38 / hour Location: Chicago, IL HYBRID Benefits: This role is eligible for medical, dental, PTO and 401k. Job Description: Summary Under the direct supervision of the Chief Financial Officer/Chief Administrative Off...
Recommended
-
Business Development Manager
Chicago, IL
Addison Group is one of the fastest growing private staffing firms in America that specializes in contract and direct hire staffing, as well as consulting services. We have made “Best of Staffing” lists for multiple years and continue to enjoy many acc...
Recommended
-
Executive Assistant
Cypress, TX
Position Title: Administrative Assistant Location: Houston, TX Assignment Type: Direct Hire Compensation: $65 - 75k / Year Work Schedule: Monday–Friday, 8-5 pm Benefits: This position is eligible for medical, dental, vision, and 401(k). Position Summar...
Recommended
-
Controller
Bethesda, MD
Position Title: Controller Location: Bethesda, MD (on-site, 5 days per week) Assignment Type: Permanent Hire Compensation: $160,000 – $180,000 annual salary (flexible up to $200,000 for highly qualified candidates) Work Schedule: Monday – Friday, 9:00 ...
Recommended
-
Executive Assistant
Phoenix Metro Area, Arizona
Job Title: Executive Assistant (Contract to Hire) Location (city, state): Phoenix, AZ 85016, Onsite Industry: Technology / Professional Services Pay: $25-$28.85 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About O...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Executive Assistant
Frederick, MD
Job Title: Executive Assistant Industry: Benefits / Nonprofit / Pension Administration Location (city, state): Rockville, MD Assignment Type: Contract-to-hire Pay: $24–$28/hour (based on experience) Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully...
Recommended