Legal Secretary
Dallas, TX
Category: Administrative
Reference ID: 10070223
Shortcut: http://addisongroup.gosnaphop.com/neNgHZ
Position Title: Legal Secretary
Location: Houston, TX
Assignment Type: Direct Hire
Compensation: $75,000 - $85,000 / Year
Work Schedule: Monday – Friday, 8 - 5 PM
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Position Overview
This role provides high‑level administrative and litigation support to attorneys, helping streamline daily operations and maintain efficient case management. The position focuses on supporting a commercial litigation practice through strong organization, communication, and attention to detail. Acting as a key liaison, this individual interacts with clients, courts, and third parties while upholding the highest standards of professionalism and confidentiality.
Success in this role requires a proactive, team‑oriented mindset, sound judgment, and the ability to manage competing priorities in a fast‑paced environment. The individual must be able to follow detailed instructions, anticipate needs, resolve issues as they arise, and collaborate effectively with a wide range of professionals. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Core Responsibilities
- Provide comprehensive administrative and litigation support under the direction of assigned attorneys.
- Manage attorney calendars, including scheduling court appearances, depositions, meetings, conferences, travel, and tracking deadlines and filing requirements.
- Draft, revise, transcribe, format, and distribute a wide range of legal and business documents, including correspondence and pleadings.
- Serve as a professional point of contact for clients, court personnel, and external parties, responding to inquiries and routing matters appropriately.
- Communicate with clients and third parties to obtain information, follow up on assignments, and exercise discretion in determining when independent action is appropriate.
- Coordinate logistics related to hearings, filings, couriers, court reporters, expert witnesses, and other case‑related needs.
- Maintain accurate electronic and physical files, utilizing electronic filing and document management systems efficiently.
- Assist with billing and expense reporting, including submission of billable time and reimbursement documentation.
- Ensure strict confidentiality of all client, case, and attorney information.
- Collaborate with support staff as needed and assist with file management projects.
- Support team and departmental objectives by taking initiative on new tasks, special projects, and process improvements.
- Demonstrate strong follow‑through, time management, and organizational skills while managing multiple priorities and deadlines.
- Provide consistent, professional communication and exceptional service to internal and external contacts.
- Perform additional duties and special projects as assigned.
Qualifications:
- High school diploma required; associate’s or bachelor’s degree preferred.
- 2–3 years of experience supporting litigation attorneys as a legal secretary or in a similar role.
- Ability to type at least 65 WPM with strong proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe applications.
- Experience working with document management and timekeeping/billing systems.
- Excellent written and verbal communication skills in English.
- Strong attention to detail, organizational skills, and ability to multi‑task effectively.
- Proven ability to handle sensitive information with discretion and professionalism.
- Dependable, flexible, and willing to work additional hours as needed.
- Ability to sit for extended periods at a computer and perform light physical tasks, including lifting up to 25 pounds.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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