Marketing Events Coordinator
Fort Worth, TX
Category: Administrative
Reference ID: 10081651
Shortcut: http://addisongroup.gosnaphop.com/nIKNSe
Job Title: Marketing Events Coordinator
Industry: Professional Services
Location (city, state): Fort Worth, TX
Assignment Type: Contract-to-Hire, 6 months
Pay: $28.00 to $30.00 per hour
Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM. Hybrid schedule with Tuesday through Thursday in office and Monday and Friday remote.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company
Our client is a well-established, employee-owned financial services organization known for its integrity, personalized service, and client-focused approach. The company provides comprehensive financial planning, investment, and protection solutions, combining the stability of an established firm with a relationship-driven culture centered on accountability, collaboration, and ethical business practices.
Job Description:
The Marketing Events Coordinator will provide administrative and operational support for a team responsible for marketing programs, events, partnerships, and stakeholder engagement. This role will help keep initiatives organized by coordinating schedules, travel, event logistics, communications, reporting, and follow-up activities. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable working with senior leaders, internal teams, and external partners.
Key Responsibilities:
- Provide administrative and operational support across marketing programs and team initiatives.
- Coordinate calendars, meetings, scheduling priorities, and travel arrangements for team members and leadership.
- Organize travel, accommodations, event materials, and logistics for conferences, meetings, and other engagements.
- Work with internal departments, vendors, and external contacts to coordinate events and ensure smooth execution.
- Develop and maintain tracking tools, processes, documentation, and resources to improve team organization and efficiency.
- Monitor invoices, expenses, reimbursements, and corporate card activity while assisting with reconciliation.
- Collect and organize event and engagement information, including attendance, participation, leads, and key results.
- Assist with post-event reporting and preparation of summaries and presentations for leadership.
- Prepare briefing materials, presentations, meeting documents, and other resources to support marketing initiatives.
- Coordinate follow-up activities and communicate with stakeholders to ensure deadlines and deliverables stay on track.
Qualifications:
- 5+ years of administrative, operational, or program coordination experience, including support for senior leaders
- Experience coordinating meetings, events, travel, and complex schedules
- Strong Microsoft 365 skills, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint
- Excellent communication, organization, and follow-through with the ability to manage multiple priorities
- Strong judgment and discretion when handling confidential information
- Bachelor’s degree preferred; high school diploma required
- Willingness to travel up to 10%
Additional Details:
- Contract-to-hire opportunity with potential conversion based on performance.
- Business casual work environment.
Perks
- Newly created position.
- Opportunity to support high-visibility marketing programs and events.
- Hybrid work schedule (3 days in office, 2 days remote).
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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