Senior Administrative Assistant
Washington, DC
Category: Administrative
Reference ID: 10081599
Shortcut: http://addisongroup.gosnaphop.com/aNJgHx
Job Title: Senior Administrative Assistant
Industry: Professional Services / Association
Location (city, state): Washington, DC
Assignment Type: Contract-to-Hire
Pay: $28–$32 per hour, based on experience/alignment
Work Schedule: Monday–Friday, 8:45 AM–5:00 PM; hybrid schedule with Tuesday and Wednesday in the office, with additional in-office days during the initial training/ramp-up period
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company: Our client is a well-established professional association headquartered in Washington, DC. The organization provides education, resources, professional development, information, and industry-focused services to a broad membership base. Employees work in a professional, collaborative environment and have the opportunity to support initiatives with national-level visibility and impact.
Job Description: Our client is seeking a polished and highly organized Senior Administrative Assistant to provide administrative and operational support to a busy policy-focused department, including support for senior-level leadership. The ideal candidate is an experienced administrative professional who can confidently support multiple team members, manage competing priorities, coordinate meetings and schedules, and handle sensitive information with discretion. This position requires strong written and verbal communication skills, attention to detail, and a proactive approach to solving administrative challenges.
Key Responsibilities
- Provide day-to-day administrative assistance to multiple team members and senior leadership within the department.
- Coordinate travel arrangements, including flights and lodging, while assisting with related administrative documentation and reimbursements.
- Process purchase orders, expense submissions, payment requests, and other routine financial paperwork.
- Maintain organized electronic and physical records, assist with document scanning, distribute incoming materials, and coordinate office supply needs.
- Plan and coordinate meetings by managing invitations and RSVPs, arranging venues and catering, preparing materials, and supporting logistics before and during events.
- Assist with the preparation and formatting of professional documents, correspondence, testimony, and other department materials.
- Maintain accurate committee and working-group records within internal databases and prepare membership or contact reports as requested.
- Manage meeting invitations, calendar appointments, and email communications for virtual committees and working groups.
- Serve as a professional point of contact for a variety of internal and external stakeholders.
- Identify administrative obstacles and take initiative to develop practical solutions that improve workflow and efficiency.
- Handle confidential and sensitive information appropriately.
- Assist with special projects and other administrative priorities as assigned.
Qualifications
- 3–5 years of experience in an administrative assistant, executive assistant, or similar support role.
- Demonstrated experience supporting multiple team members and managing competing priorities.
- Strong organizational skills with the ability to prioritize work in a fast-paced environment.
- Excellent written and verbal communication skills with a polished and professional demeanor.
- Experience coordinating schedules, meetings, catering, travel, and administrative logistics.
- Familiarity with expense reports, distribution lists, and general administrative processes.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience with Workday or comparable business systems is preferred.
- Associate or bachelor's degree preferred but not required.
- Professional services, association, nonprofit, or similar industry experience is a plus.
Additional Details
- This is a contract-to-hire opportunity, with an anticipated contract period of approximately six months before potential conversion to a permanent position.
- The position is available for an immediate start.
- The role follows a hybrid schedule, with regular in-office work on Tuesdays and Wednesdays and additional in-office time expected during the initial ramp-up period.
- Overtime may be available with supervisor approval.
- Candidates should be comfortable working in a professional environment with confidential information and high-level internal and external contacts.
Perks
- Competitive hourly compensation based on experience.
- Hybrid work environment.
- Opportunity for long-term, contract-to-hire employment.
- Professional and collaborative workplace.
- Exposure to senior-level leadership and cross-functional teams.
- Opportunity to contribute to projects and initiatives with broad industry visibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin5
-
Contract Specialist
Washington, DC
Job Title: Contract Specialist Industry: Nonprofit / Association Location (city, state): Washington, DC Assignment Type: Contract (6 months, with potential to extend or convert based on performance and budget) Pay: $40 - $55 / hour Work Schedule: Hybri...
Recommended
-
Office Manager
District of Columbia
Job Title: Office Manager Industry: Professional Services / Consulting Firm Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | Approximately 5-6 months Pay: $30- $34 / hour commensurate with experience Work Schedule: Monday – F...
Recommended
-
Membership Assistant
District of Columbia
Job Title: Membership Assistant Industry: Nonprofit Association Location: Washington, DC (Hybrid) Assignment Type: Contract | 2–3 Months Pay: $20 – $23/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This posi...
Recommended
-
Accreditation Specialist
Rosemont, IL
Job Title: Accreditation Specialist Location: Rosemont, IL (Hybrid) Industry: Association / Non-Profit / Higher Education Pay: $70,000 – $80,000 / Annually Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: A...
Recommended
-
Receptionist & Office Support
Washington, IL
Job Title: Receptionist / Office Operations Coordinator Industry: Professional Services Location (city, state): Washington, DC Assignment Type: Contract-to-Hire Pay: $25–$28/hour (depending on experience) Work Schedule: Monday–Friday, 8:00 AM–5:00 PM; ...
Recommended
-
Part-Time Executive Assistant
Menlo Park, CA
Job Title: Temporary Executive Assistant Industry: Nonprofit / Mission-Driven Organization Location (city, state): Menlo Park, CA Assignment Type: Temporary, 1–3+ months Pay: $50 - $60 / hour Work Schedule: Part-time, Tuesday–Thursday, 9:00 AM–5:00 PM ...
Recommended
-
Senior Administrative Assistant
Schaumburg, IL
Job Title: Senior Administrative Assistant – Supporting CEO & President Industry: Nonprofit / Professional Association Location: Schaumburg, IL Pay: $30 – $38 / hour Work Schedule: 40 hours/week | Hybrid – approximately 2 days in office and 3 days remo...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Industry: Non-Profit / Trade Association Location: Washington, DC (Hybrid) Pay: $20-23/hour (based on experience) Type: Contract (~3-5 months) Hours: Monday - Friday | 37.5 hours/week Benefits: This position is eligible f...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location (city, state): Washington, DC (Onsite) Assignment Type: Contract (~3 months) Pay: $33 - $40 / hour (commensurate with experience) Work Schedule: Monday–...
Recommended
-
Bilingual Operations Assistant
District of Columbia
Job Title: Bilingual Operations Assistant Industry: Professional Services / Consulting / Business Services Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | 3-4 months Pay: $21 $24 / hour, commensurate with experience Work Sch...
Recommended
-
Membership Specialist
District of Columbia
Job Title: Membership Specialist Industry: Nonprofit Association / Membership Organization Location: Washington, DC (Hybrid) Assignment Type: Contract (4-6 months) Pay: $26 - $29 / hour (commensurate with experience) Work Schedule: Monday–Friday | Stan...
Recommended
-
Mailroom and Printing Operations Assistant
Washington, DC
Job Title: Mailroom & Printing Operations Assistant Industry: Professional Services / Office Operations Location: Washington, DC Assignment Type: Contract-to-Hire (approximately 3–4 month contract period before potential permanent hire) Pay: $18 – $20/...
Recommended
-
Mailroom and Printing Operations Assistant
Washington, DC
Job Title: Mailroom & Printing Operations Assistant Industry: Professional Services / Office Operations Location: Washington, DC Assignment Type: Contract-to-Hire (approximately 3–4 month contract period before potential permanent hire) Pay: $18 – $20/...
Recommended
-
Executive Assistant
Dallas Metro Area, Texas
Job Title: Executive Assistant Location (city, state): Lewisville, TX Work Schedule: Hybrid, M – F, 8 – 5 Type of Employment: Direct Hire Compensation: $25/hr - $28/hr Industry: Professional Services Benefits: This position is eligible for a comprehens...
Recommended
-
Administrative Operations Specialist
Bethesda, MD
Role: Administrative Operations Specialist Location: Bethesda, MD Salary: $82,000 - $100,000 / year Work Schedule: Full time, Monday - Friday 8:30a - 5:30pm. The position follows a hybrid schedule with four days per week in the office and remote flexib...
Recommended
-
Executive Assistant
Chicago, IL
Title: Executive Assistant Industry: Start-Up Location: Chicago, IL Assignment Type: Temp-to-Hire Pay: $50–$57/hour Work Schedule: 100% onsite, Monday–Friday Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company...
Recommended
-
Administrative Assistant
Virginia
Job Title: Administrative Assistant Industry: Professional Services / Consulting Firm Location (city, state): Arlington, VA (Onsite) Assignment Type: Contract | 2-4 months Pay: $20.00 - $23.00 per hour, commensurate with experience Work Schedule: Monda...
Recommended
-
Customer Operations Lead Specialist
Rosemont, IL
Job Title: Customer Operations Lead Specialist Industry: Membership Association Location (city, state): Rosemont, Illinois Assignment Type: Contract to Hire Pay: $83,000 – $85,000 / yearly based on experience and qualifications Work Schedule: Hybrid – ...
Recommended
-
10081595
Chicago, IL
Job Title: Senior Administrative Assistant Industry: Events Services Location: Chicago, IL Assignment Type: Contract-to-Hire Pay: $28–$30/hour Work Schedule: Monday – Friday, 40 hours per week | Hybrid – approximately 1 to 2 days onsite per week Benefi...
Recommended
-
Marketing Specialist
Rosemont, IL
Job Title: Marketing Specialist Industry: Professional Association Location (city, state): Rosemont, IL Assignment Type: Contract 3+ Months Pay: $41–43/hour Work Schedule: Monday–Friday, 8:30 AM–5:00 PM with a 1-hour lunch Hybrid schedule with 2 days i...
Recommended
-
Senior Administrator
Washington, DC
Job Title: Senior Administrator Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $83,000 - $90,000 (depending on experience) Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hou...
Recommended
-
Event Coordinator
District of Columbia
Job Title: Event Coordinator Industry: Nonprofit Association Location: Washington, DC (Hybrid) Assignment Type: Contract | 4–6 Months Pay: $21 – $24/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This positio...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (2-3 months) Pay: $26 - $30 / Hour (commensurate with experience) Work Schedule: Ful...
Recommended
-
Executive Assistant
Chicago, IL
Job Title: Executive Assistant Industry: Education Location: Chicago, IL Assignment Type: Contract with potential for future permanent consideration Pay: $38.00–$41.50/hour Work Schedule: Monday–Friday, 8:00 AM–5:00 PM with a one-hour lunch; 100% on-si...
Recommended
-
Senior Executive Assistant to the CEO
New York City Metro Area, New York
Job Title: Senior Executive Assistant to the CEO Location (City, State): New York, New York Industry: Professional Services / Corporate Pay: $180,000- $200,000 / yr (DOE) Benefits: This role is eligible for medical, dental and vision. About Our Client:...
Recommended
-
Administrative Assistant
Atlanta, GA
Title: Administrative Assistant Industry: Nonprofit / Higher Education / Education Research Location (city, state): Atlanta, GA 30303, hybrid with 4 days onsite per week Assignment Type: 3-4+ month contract Pay: $30-$34 an hour Work Schedule: Monday–Fr...
Recommended
-
Administrative Assistant
Chandler, AZ
Job Title: Administrative Assistant Location (city, state): Chandler, AZ Compensation: $27 - $29 / hour, with potential temp-to-hire opportunity Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications: 1-2 years of g...
Recommended
-
Executive Assistant
Chicago, IL
Title: Executive Assistant Industry: CPG Location: Chicago, IL – River North Assignment Type: Contract Pay: $32 - $38/hour Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM | 100% On-Site (5 days/week) Benefits: This position is eligible for medical, den...
Recommended
-
Development Associate
District of Columbia
Job Title: Development Associate Industry: Nonprofit / Fundraising / Donor Relations Location: Washington, DC (Hybrid) Assignment Type: Contract (5–6 months) Pay: $22 – $25 / Hour (commensurate with experience) Work Schedule: 37.5 hours/week | Monday–F...
Recommended
-
Construction Administrative Assistant
Bethesda, MD
Job Title: Construction Administrative Assistant Industry: Construction / Real Estate Development Location: Bethesda, MD Assignment Type: Contract-to-Hire Pay: $25.00 – $28.00 / Per Hour Work Schedule: Monday–Friday, 8:30 AM–5:00 PM; full-time, fully i...
Recommended