Personal Assistant
San Antonio Metro Area, Texas
Category: Administrative
Reference ID: 10083863
Shortcut: http://addisongroup.gosnaphop.com/iWD2iL
Job Title: Personal Assistant
Location: San Antonio, TX
Industry: Single-Family Foundation
Employment Type: Direct Hire
Pay: $70,000–$80,000 per year
Schedule: Monday-Friday, 8AM-4PM - 3 days in office, 2 days remote.
Benefits: This position is eligible for medical, dental, vision, 401k.
About Our Client
Addison Group is partnering with a private family foundation seeking a highly organized, proactive, and trustworthy Personal Assistant. This individual will provide day-to-day administrative and personal support, helping coordinate schedules, manage appointments, oversee household and personal tasks, and ensure daily responsibilities are handled efficiently. The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a private, service-oriented environment.
Job Description
The Personal Assistant will serve as a trusted support professional, managing a variety of administrative, scheduling, logistical, and personal responsibilities. This role requires excellent organizational skills, sound judgment, and the ability to anticipate needs while maintaining strict confidentiality. The successful candidate will be comfortable managing multiple priorities, coordinating with outside service providers, and ensuring tasks are completed accurately and on time.
Key Responsibilities
- Coordinate daily schedules, appointments, meetings, and personal commitments to keep activities organized and running smoothly.
- Manage incoming communications, including emails, phone calls, and requests, ensuring timely follow-up.
- Arrange travel logistics, including transportation, accommodations, reservations, and detailed itineraries.
- Assist with personal errands, purchasing requests, and other day-to-day responsibilities as needed.
- Coordinate with household staff, vendors, contractors, and service providers to manage requests and resolve issues.
- Maintain organized records, files, receipts, correspondence, and other important documentation.
- Assist with planning private events, family gatherings, appointments, and special occasions.
- Monitor important deadlines, upcoming commitments, and outstanding tasks to ensure nothing is overlooked.
- Handle sensitive personal, financial, and administrative information with the highest level of discretion.
- Research services, compare options, and make recommendations to support personal and operational needs.
- Anticipate scheduling conflicts and changing priorities while identifying practical solutions.
- Provide general administrative support for foundation-related activities and special projects as requested.
Qualifications
- Previous experience as a Personal Assistant, Executive Assistant, Household Manager, or in a similar high-level support position.
- Strong organizational skills with the ability to coordinate multiple responsibilities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Demonstrated ability to handle confidential information with professionalism and discretion.
- Strong initiative, sound judgment, and the ability to work independently.
- Excellent time-management skills and attention to detail.
- Professional demeanor and the ability to communicate effectively with a variety of individuals.
- Flexibility to accommodate changing schedules and time-sensitive requests.
- Experience supporting a private family, executive, family office, or foundation is preferred.
- Reliable transportation and flexibility for local errands or appointments as required.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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