Transaction Manager - Escrow Assistant
Houston Metro Area, Texas
Category: Administrative
Reference ID: 10071430
Shortcut: http://addisongroup.gosnaphop.com/UV924b
Position: Transaction Manager
Location: Houston, TX
Employment Type: Direct Hire
Pay: $70,000.00 - $80,000.00 / Annually DOE
Schedule: M-F (9-5:30pm)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Description:
Transaction & Closing Coordination
· Manage commercial real estate transactions from executed contract through closing
· Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
· Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
· Track and confirm completion of due diligence deliverables and closing conditions
· Prepare and distribute transaction status updates to brokers and stakeholders
· Ensure all transaction documentation is complete, accurate, and submitted on schedule
Title & Escrow Coordination
· Order and coordinate title commitments, title updates, and title policy issuance
· Review title commitments and exception schedules for completeness and accuracy
· Track and manage resolution of title objections and curative items
· Coordinate delivery and review of surveys, zoning reports, and recorded documents
· Ensure execution and timely return of closing documents and escrow instructions
· Verify entity documentation, authorized signatories, and closing requirements
· Coordinate earnest money deposits and confirm receipt with title company
· Assist with preparation and review of settlement statements and closing disclosures
· Facilitate communication between title companies and brokerage teams to resolve closing issues
· Confirm that all closing deliverables are received prior to funding and recording
Due Diligence & Documentation Management
· Coordinate due diligence items including:
- Title and survey
- Property condition reports
- Financial and lease documentation
- Insurance and entity documentation
· Maintain organized digital transaction files and document logs
· Prepare, or coordinate the preparation of, all notices to Title, Brokers, Buyer/Seller teams, Legal Counsel, etc., related to the contract (e.g., extension notices, amendments, and assignments)
· Ensure compliance with brokerage, lender, and regulatory documentation requirements
· Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination
· Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys
· Coordinate with our internal development and accounting teams to ensure all items are captured and accurate on closing statements
· Schedule closing calls, document signings, and coordination meetings
· Provide proactive communication regarding transaction status and outstanding items
· Escalate issues that may impact closing timelines
Administrative & Operational Support
· Maintain transaction checklists and workflow tracking
· Coordinate commission documentation and closing packages
· Assist brokers with listing and contract documentation as needed
· Support reporting on transaction pipeline and closing activity
Requirements:
· 2+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations
· Working knowledge of commercial real estate contracts and closing procedures
· Strong understanding of title, escrow, and closing workflows
· Exceptional organizational and time management skills
· High attention to detail and document accuracy
· Ability to manage multiple entity involvement and multi-lender coordination
· Strong communication and problem-solving skills
· Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred:
· Experience working directly with title companies, escrow, or closing teams
· Familiarity with complex commercial real estate transaction types including:
- Investment sales
- JV Structures
- Leasing transactions
- Development and land acquisitions and dispositions
| Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. |
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