Executive Assistant – Contract to hire
Chicago, IL
Category: Administrative
Reference ID: 10064550
Shortcut: http://addisongroup.gosnaphop.com/KaeIlR
Job Title: Executive Assistant – Contract to hire
Location: Chicago, IL
Industry: Financial Services
Compensation: $30–$35/hour
Work Schedule: Monday–Friday, 8:00am–5:00pm
Hybrid schedule: 3–4 days in office
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a well-established organization in the financial services space. This firm supports high-level executives in a fast-paced, professional environment and is known for its collaborative culture and strong in-office experience.
Job Description:
Our client is seeking a polished and experienced Executive Assistant to provide high-level administrative support to multiple senior executives. This role requires strong judgment, exceptional organizational skills, and the ability to manage competing priorities in a demanding environment. The ideal candidate is proactive, detail-oriented, and comfortable working with executive leadership.
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings across time zones
- Coordinate domestic and occasional international travel, including detailed itineraries
- Serve as a liaison between executives and internal/external stakeholders
- Handle executive correspondence, emails, and calls with professionalism and discretion
- Prepare meeting materials, agendas, and presentations
- Process and reconcile expense reports, ensuring accuracy and policy compliance
- Maintain organized records, files, and confidential documents
- Support special projects, research, and ad hoc initiatives as needed
- Anticipate executive needs and help prioritize workload to improve efficiency
Qualifications:
- 5+ years of experience supporting senior-level or C-suite executives
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with expense management and travel booking platforms (Concur preferred)
- Proven ability to manage heavy calendaring for 2–3 executives
- Excellent communication, organization, and time-management skills
- Ability to work independently and handle sensitive information with discretion
- Financial services or RIA experience is a plus
Additional Details:
- Professional, business attire required
Perks:
- Hybrid work environment
- Competitive compensation and bonus potential
- Strong benefits package
- Professional, high-performing executive support team
- Excellent office environment and culture
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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