Operations Specialist
New York City Metro Area, New York
Category: Administrative
Reference ID: 10079645
Shortcut: http://addisongroup.gosnaphop.com/jtTdQH
Job Title: Operations Specialist
Industry: Service
Location (City, State): Long Island, NY
Assignment Type: Direct Hire
Pay: $75,000-$85,000 annually
Work Schedule: Monday-Friday | 9:00 AM-6:00 PM | Fully onsite, 5 days per week
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a service-focused organization that provides operational and support solutions to commercial, residential, and institutional properties. The organization partners with a variety of businesses and facilities to help maintain efficient, reliable, and high-quality environments.
Job Description:
The Operations Specialist will support the day-to-day efficiency of the Operations department by coordinating workflows, monitoring projects, analyzing performance data, and partnering with internal teams to ensure priorities are completed accurately and on time. Reporting directly to senior Operations leadership, this role will serve as a key liaison between departments while helping identify opportunities to improve processes and overall operational performance.
Key Responsibilities:
- Track work orders from initiation through completion using internal financial and customer relationship management systems.
- Collaborate with Billing and Accounts Receivable teams to ensure work is accurately documented, completed, and properly captured for invoicing.
- Work closely with department managers to monitor project timelines, follow up on outstanding items, and address obstacles that could impact deadlines.
- Review operational metrics and identify inefficiencies, recurring issues, and workflow gaps.
- Develop and implement recommendations designed to improve productivity, service quality, and cost efficiency.
- Coordinate operational programs in partnership with Accounting, Risk Management, and other internal stakeholders.
- Provide direct administrative and operational support to senior Operations leadership.
- Act as a central resource for cross-functional requests, compliance tracking, follow-ups, and department priorities.
- Maintain accurate records, reports, and project documentation to support effective decision-making.
- Assist with special projects and process improvement initiatives as needed.
Qualifications:
- Bachelor's degree required.
- 3-5 years of experience in operations, project management, program coordination, or a similar role.
- Bilingual Spanish/English strongly preferred.
- Experience in a service-oriented industry such as facilities services, hospitality, healthcare, property management, logistics, or a related field preferred.
- Background in project coordination, process improvement, workflow management, or program administration.
- Proficiency with Microsoft Office, particularly Excel; intermediate Excel skills preferred.
- Strong organizational and time management abilities with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently, take initiative, and manage competing priorities.
- Strong analytical and problem-solving skills with a proactive approach to identifying solutions.
Additional Details:
- Direct hire opportunity.
- Fully onsite position with a Monday-Friday schedule.
- This role will work closely with senior Operations leadership and multiple internal departments.
- Ideal candidate will be comfortable working in a fast-paced, deadline-driven service environment.
Perks:
- Opportunity to work directly with senior Operations leadership.
- Broad exposure to operations, project coordination, process improvement, and cross-functional business functions.
- Opportunity to make a direct impact on operational efficiency and workflow improvements.
- Stable, full-time schedule with opportunities to grow within the organization.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin4
-
IT Project Manager
Texas
Role: IT Project Manager Location: Houston, Dallas or Waco, TX Pay Range: $90000- $110000 / year Benefits: This position is eligible for medical, dental, vision and 401(k). About the Role We're seeking a highly motivated professional to support operati...
Recommended
-
Manager of Administrative Operations
New York;, NY
Job Title: Manager of Administrative Operations Location (city, state): New York, NY (Hybrid Schedule) Industry: Professional Services / Legal Services Pay: $170,000 - $200,000 depending on experience Benefits: Dental, health, vision and 401K About Our...
Recommended
-
Supply Chain and Finance Manager
Aplington, IA
Supply Chain & Finance Manager Employment Type: Full Time/Salaried, Exempt Status Location: Aplington, Iowa 50604 Base Salary: $65,000 - $80,000 Position Overview: A growing manufacturing organization within the windows and building products industry i...
Recommended
-
Senior Administrator
Washington, DC
Job Title: Senior Administrator Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $83,000 - $90,000 (depending on experience) Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hou...
Recommended
-
Production Lead - Edmond, OK
Edmond, OK
Production Lead Edmond, OK Direct Hire | Full-Time | On-Site Pay: $23–$25/hour Work Schedule: Monday–Thursday: Approximately 4:00/430 AM – 3:30/4:00 PM Friday: Overtime as needed Benefits: This position is eligible for medical, dental, vision, and 401(...
Recommended
-
Assistant Property Manager
Plano, TX
Job Title: Assistant Property Manager Location: Plano, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Direct Hire Compensation: $65000 – $75000 / Year Industry: Commercial Real Estate / Property Management Benefits: This...
Recommended
-
Revenue Integrity Coding Coordinator
Ohio
Job title: Revenue Integrity Coding Coordinator Location (city, state): Youngstown, OH (Hybrid) Industry: Healthcare Revenue Cycle / Coding Operations Pay: $50,000–$70,000 / year : Discretionary bonus opportunity based on company performance About Our ...
Recommended
-
Executive Associate and Project Lead
Anywhere
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
HR Business Partner
Littleton, CO
Job Title: HR Business Partner Location: Littleton, CO Industry: Faith-Based Pay: $70,000 - $80,000 annually Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to id...
Recommended
-
Executive Assistant
Chicago, IL
Title: Executive Assistant Industry: CPG Location: Chicago, IL – River North Assignment Type: Contract Pay: $32 - $38/hour Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM | 100% On-Site (5 days/week) Benefits: This position is eligible for medical, den...
Recommended
-
Customer Service Representative
Addison, TX
Job Title: Customer Service Representative Location: Addison, TX Work Schedule: M – F, 8 am – 5 pm Type of Employment: Contract Compensation: $19 - $20/hr Industry: Professional Services Benefits: This position is eligible for medical, dental, vision, ...
Recommended
-
Executive Project Manager
District of Columbia
Job Title: Executive Project Manager Industry: Healthcare / Managed Care / Value-Based Care Location (city, state): 100% Remote Assignment Type: Contract-to-Hire Pay: $35–$38/hour Work Schedule: Full-time, 40+ hours/week; schedule requires flexibility ...
Recommended
-
Information Governance – Matter Mobility Coordinator
Phoenix, AZ
Job Title: Information Governance – Matter Mobility Coordinator Location (city, state): Phoenix, AZ (85016) Compensation: $78,000–$92,000 (Direct Hire) Industry: Legal Benefits: This position is eligible for a comprehensive benefits package including m...
Recommended
-
Tree Care Branch Manager
San Jose, CA
Job Title: Tree Care Branch Manager Industry: Commercial Landscaping / Tree Care Services Location (City, State): San Jose, CA Assignment Type: Direct Hire Pay: $110,000 - $140,000 annually + performance-based bonus Work Schedule: Full-time | Standard ...
Recommended
-
Project Manager
Los Angeles, CA
Job Title: Project Manager Location: Los Angeles, CA Industry: Commercial Services / Professional Services Pay: $80000 - $110000 / Year plus bonus eligibility Benefits: Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with ou...
Recommended
-
Project Manager
Orange County - Central, California
Job Title: Project Manager Location: Newport Beach, CA Industry: Commercial Services / Professional Services Pay: $80000 - $110000 / Year plus bonus eligibility Benefits: Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with ...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (2-3 months) Pay: $26 - $30 / Hour (commensurate with experience) Work Schedule: Ful...
Recommended
-
Director of Operations
Maryland
Job Title: Director of Operations Location (city, state): Montgomery County, MD Industry: Construction/Environmental Pay: $165,000-180,000/yr Benefits: Comprehensive medical, dental, vision, 401(k), PTO, and additional executive-level benefits About Ou...
Recommended
-
Project Manager - HR Data & Transformation
Chicago, IL
Job Title: Project Manager – HR Data & Transformation Industry: Hospitality Location (City, State): Chicago, IL or Remote Assignment Type: Contract, 6+ Months Pay: $45/hr - $53/hr W2 Work Schedule: Monday–Friday, standard business hours. Hybrid candida...
Recommended
-
Finance Manager (Business Unit Controller)
Charlotte-Gastonia-Rock Hill Metro Area, North Carolina
Job Title: Finance Manager (Business Unit Controller) Location: Charlotte, NC (primary) with periodic travel to Canton, MS (1–2 times per month) Pay: $170,000 – $180,000 base + 15% performance bonus (Direct Hire) $70 – $90 / hour (Interim option availa...
Recommended
-
Human Resources Business Partner - Talent & Employee Experience
Houston, TX
Human Resources Business Partner – Talent & Employee Experience Location: Houston, TX Schedule: Full-Time | Exempt Compensation: $120,000 – $170,000 Benefits: Medical, Dental, Vision Reporting To: Senior HR Leadership Work Arrangement: Primarily onsite...
Recommended
-
Administrative Assistant
Washington, DC
Job Title: Administrative Assistant Industry: Professional Services / Association Location (city, state): Washington, DC Assignment Type: Contract-to-Hire (approx. 6 months) Pay: $28–$32/hour (depending on experience) Work Schedule: Monday–Friday, 8:45...
Recommended
-
Administrative Assistant
Austin, TX
Job Title: Administrative Assistant Location: Austin, TX (South) Assignment Type: Contract-to-Hire Pay: $50000 – $55000 / Year Work Schedule: Monday – Friday | 8:00 AM – 5:00 PM | Fully Onsite Benefits: This position is eligible for medical, dental, vi...
Recommended
-
Manager of Wildfire Mitigation
Lancaster, TX
Title: Manager, Wildfire Mitigation Employment Type: Full Time Location: Dallas–Fort Worth, TX Compensation: $141,873-$213,737 Relocation: Comprehensive Relocation Assistance Available Position Summary As a Manager within our internal Wildfire Mitigati...
Recommended
-
Accounts Payable Supervisor
Irvine, CA
Position Title: Accounts Payable Supervisor Location: Costa Mesa, CA (Hybrid) Assignment Type: Contract Compensation: $45.00 - $55.00 per hour Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This position is eligible for Medical, Dental, Vi...
Recommended
-
Office Manager
Denver, CO
Job Title: Office Manager Location: Denver, CO (Downtown area) Industry: Technology Pay: $28-$35 per hour Benefits: The position is eligible for medical, dental, vision, and 401(k). Contract-to-hire About Our Client: Addison Group is hiring an Office M...
Recommended
-
Office Manager
District of Columbia
Job Title: Office Manager Industry: Professional Services / Consulting Firm Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | Approximately 5-6 months Pay: $30- $34 / hour commensurate with experience Work Schedule: Monday – F...
Recommended
-
Senior Project Accountant
Kent, WA
Our client is a well-established and growing construction services firm with a reputation for delivering high-quality projects throughout the Pacific Northwest. With decades of success and a strong pipeline of work, the company offers employees long-te...
Recommended
-
Bilingual Administrative Assistant
Long Island City, NY
Job Title: Executive/Administrative Assistant Industry: Facilities Services Location (City, State): Long Island City, NY Assignment Type: Direct Hire Pay: $60,000-$65,000 annually Work Schedule: Full-time | Monday-Friday | 8:00 AM-5:00 PM | Hybrid (3 d...
Recommended
-
Senior Account Manager
Brownsburg, IN
Role: Senior Account Manager Location (city, state): Indianapolis, IN Work Schedule: M-F, 8 – 5 Type of Employment: Direct Hire Compensation: $100,000 - $115,000 / year Industry: Life Sciences / Pharmaceutical Services Benefits: This position is eligib...
Recommended