Role: Senior Billing Coordinator

Location: New York, NY (Midtown)

Pay Rate Range: $105000 - $115000 / Year

Internal Job ID: 10023788

Midtown Law firm is looking for a billing specialist. Responsible for ensuring high quality oversight and preparation of monthly invoices for an assigned group of billing partners. Ensures compliance with all applicable billing policies and guidelines and provides guidance to others in the department re: Effective inventory management, monitoring and reporting on WIP aging and escalation of inventory risk related issues to senior department management. Knowledgeable and capable of meeting complex internal/external client demands and providing high quality support and guidance on a wide array of billing/revenue related topics. Helps to review, organize, streamline and test new processes. Supports and works closely with legal staff, Finance, BD, and other internal departments, as needed. Regularly interfaces with external firm clients and vendors, and is a main point of contact for the resolution for billing related issues

Job Responsibilities:

• Review and oversight of WIP inventory for all assigned partners, monitor aging of unbilled fees, follow-up on delayed billing and track and forecast based on expected timelines.
• Oversee/process the drafting/editing of invoices based on mark-up’s/instructions, including:
• Write-offs, in accordance with firm policies/procedures
• Time/cost transfers; investigate appropriateness billable entries
• Time entry narrative changes with respect to additions, corrections, deletions
• Prepare/finalize invoices adhering to all client discounts and policies/guidelines; Review WIP and proformas prior to distribution to Billing Partners to ensure accuracy.
• Track the status of bills that are electronically submitted, identify issues, and work to address rejections and issues causing delays.
• Review finalized invoices for quality, file all relevant backup documentation.
• Communicate changes in client policies to timekeepers.
• Monitor unallocated and on-account funds; Expedite application, or refund to clients
• Complete billing forecast, and other prescribed monthly reporting assignments accurately and timely,
• Respond timely and accurately to all direct billing related requests and inquiries.
• Assist in the development, testing, and documentation of new processes relating to client billing.
• Provide guidance/leadership to departmental projects/assignments as required, team-first approach to overall departmental workload and shared responsibilities.
• Any other responsibilities or special projects as required by partners, or as assigned by management.

Requirements:

·        4+ years billing experience in a law firm or professional services environment.            

·        Special Knowledge: Experience with Thomson Elite 3e Financial System a plus. Experience with e-billing hub and e-billing platforms, such as; Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, Sergenti Tracker also a plus.    

·        Technical Skills: Proficiency with MS Office, including advanced Excel and Word. Strong math and numeracy skills.          

·        Attributes: Possesses a business acumen, and is able to advise on, and make, sensible business decisions. Developing capabilities in reporting/data analysis. Demonstrated ability for critical thinking and effective problem solving. An effective communicator, serves as a point of escalation and someone who can provide guidance to more junior team members. Takes the initiative, is self-motivated, and sets a positive example.

·        Bachelor’s degree or equivalent education and work experience required.

Why choose Addison Finance & Accounting?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Finance & Accounting job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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