Office Coordinator
Plantation, FL
Category: Administrative
Reference ID: 10084540
Shortcut: http://addisongroup.gosnaphop.com/QMI9fK
Job Title: Office Coordinator
Industry: Hospitality
Location: Sunrise, FL (Fort Lauderdale Area)
Assignment Type: Contract (3 months, with potential extension up to 6 months)
Pay: $20 – $21/hour
Work Schedule: Monday – Friday, 32 hours per week, 100% on-site
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a well-established organization within the hospitality industry. The company offers a professional, collaborative environment focused on providing exceptional service and operational support across its business functions.
Job Description:
Our client is seeking a detail-oriented and dependable Office Coordinator to support senior leadership and oversee daily administrative activities within its Florida office. This position is ideal for an experienced administrative professional who enjoys managing multiple priorities, coordinating schedules, and keeping office operations organized. The Office Coordinator will work closely with leadership and the Finance department to ensure efficient administrative processes and a productive office environment.
Key Responsibilities:
- Provide comprehensive administrative assistance to senior executives and departmental teams.
- Coordinate leadership calendars, schedule appointments, and organize internal and external meetings.
- Handle invoice processing and assist with financial documentation through internal systems.
- Prepare, review, and submit monthly expense reports for leadership.
- Arrange business travel, including transportation, accommodations, and itinerary coordination.
- Respond to incoming calls and direct inquiries to the appropriate individuals.
- Monitor inventory levels and coordinate the ordering of office supplies.
- Communicate with property management regarding facility requests and general office needs.
- Assist with meeting preparation, scheduling adjustments, and other administrative projects.
- Maintain organized records and support the smooth operation of daily office activities.
- Complete additional administrative assignments as business needs arise.
Qualifications:
- 3–5+ years of experience in office administration, executive support, project coordination, or a related position.
- High school diploma or equivalent required.
- Strong proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Excellent organizational skills with the ability to manage competing deadlines.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating with multiple departments.
- High level of professionalism and discretion when handling confidential information.
- Strong attention to detail and ability to adapt to changing priorities.
- Experience supporting senior-level leadership is preferred.
- Previous experience processing invoices and expense reports is a plus.
Additional Details:
- Position is fully on-site in Sunrise, FL.
- Schedule consists of 32 hours per week, Monday through Friday.
Perks:
- Opportunity to gain experience with an established organization in the global hospitality industry.
- Work directly with executive leadership and cross-functional teams.
- Consistent weekday schedule with no regularly scheduled weekends.
- Collaborative and professional office environment.
- Potential for contract extension based on business needs.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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