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Construction Office Manager
Charlotte, NC
Category: Administrative
Reference ID: 10019576
Shortcut: http://addisongroup.gosnaphop.com/f4adXp
Role: Construction Office Manager
Location: Charlotte, NC
Type: Contract to Hire
Overview:
We are seeking a highly experienced and organized Office Manager to join our dynamic team in the construction industry. You will play a pivotal role in ensuring the smooth operation of our office, providing efficient support to staff and project managers, and maintaining accurate records. With at least 10 years of experience in a construction setting, you possess a deep understanding of the industry's demands and are adept at handling multiple tasks simultaneously.
Responsibilities:
- Administrative Support:
- Manage office systems and procedures, including filing, scheduling, and communication.
- Oversee office supplies and equipment, ensuring timely procurement and maintenance.
- Coordinate travel arrangements, meetings, and events for staff and project managers.
- Provide administrative support to executives and project managers.
- Financial Management:
- Process accounts payable and receivable, ensuring accurate and timely payments.
- Assist with payroll preparation and processing.
- Manage petty cash and office budgets.
- Prepare financial reports as needed.
- Project Support:
- Maintain project files and documentation, including contracts, permits, and invoices.
- Generate and distribute project reports to stakeholders.
- Assist with project scheduling and tracking, ensuring deadlines are met.
- Coordinate communication between project managers and subcontractors.
- Human Resources:
- Assist with recruitment and onboarding of new employees.
- Maintain employee files and records.
- Manage employee benefits and payroll deductions.
- Coordinate office policies and procedures.
- Additional Responsibilities:
- Stay informed about industry trends and regulations.
- Identify and implement process improvements for efficiency and productivity.
- Support other departments as needed.
Requirements:
- Minimum of 10 years of experience as an Office Manager in the construction industry.
- Strong understanding of construction industry terms, processes, and regulations.
- Excellent organizational, time management, and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving and analytical skills.
- Excellent communication, interpersonal, and customer service skills.
- Ability to work independently and as part of a team.
- Detail-oriented and highly organized with a strong sense of accuracy.
- Ability to handle confidential information discreetly.
- Construction software experience (e.g., Procore, Buildertrend) a plus.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request
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