Bilingual Office Coordinator

100% in the office

8:00a.m.-5:00p.m.

Contract-Hire

$55,000-$65,000

Responsibilities

Serve as Office Coordinator for the Houston office and as point of contact for day-to-day facility office needs including:

Visitor coordination, greet and provide hospitable assistance

Serve as Interview Greeter when needed

Answer all main line incoming calls and routing to appropriate staff

Share relevant office-wide announcements including property management communications and advisements

Conference room management

Including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others when needed 

Ensure rooms are kept tidy and stocked appropriately

Ensure facility and office equipment are in good working order at all times

Coordination/reporting of all maintenance / cleaning issues

Develop relationship with the building’s property management team / utilize property’s service request portal

Manage external vendor scheduling, both emergency and regular maintenance visits

Request after hours services (HVAC) or other ad-hoc property management requests

Central point of contact with global CRE for non-standard approvals or other project-related work requirements

Nuvolo/Facility Space Management – Administrator for proprietary internal service request portal, including entering and management of facility work orders and administration of local space reservation system

Security & Safety

Security administrator, coordinating with the building for base-building badge assignment/ administration of our internal office security system

Issue fobs/badges to new hires; execute termination of access with internal security system and building system for off-boarded employees

Manage temp badges

Serve as Fire Warden

IT Service Needs (IT Support is on site) – need to be aware of this process)

Manage central equipment inventory for on/offboards

Manage inventory of standard peripheral/accessories such as mice, cables, dock stations, etc.

Apply common IT resolutions to common problems

Prepare FedEx labels for laptop returns as needed

Process incoming and outgoing domestic and international mail and packages

Certified mail receipt distribution

Deliver outgoing packages to USPS/FedEx distribution center

Coordination of outgoing courier packages

General Office Administrative Support

Daily kitchen upkeep and weekly refrigerator clean-out

Management of day matron (supplemental cleaning staff)

Assist with food catering for meetings/events, including coordination, set up/clean up

Daily upkeep of copy and printer areas throughout office

Requirements

5+ years of corporate office experience in similar role preferred

Bilingual in Spanish

Outstanding customer service and interpersonal skills

Entrepreneurial mindset, critical thinker with high emotional intelligence

Ability to effectively interact with clients/vendors and employees

Exceptional verbal and written communication skills to include good grammar and proper etiquette

Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel, Adobe Acrobat Pro, PowerPoint

Organized and detail orientated with excellent follow-through skills

Strong problem-solving mindset, be able to multi-task and embrace interruptions

Self-motivated and a great team player

Business professional dress

Position is in-office five days a week, 8am-5pm

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.