Recruiting & Onboarding Coordinator
Chicago, IL
Category: Human Resources
Reference ID: 10068287
Shortcut: http://addisongroup.gosnaphop.com/aPUONU
Job Title: Recruiting & Onboarding Coordinator
Location: Chicago, IL – Near O’Hare
Industry: Healthcare
Compensation: $24 – $26 / hour (contract-to-hire)
Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM, Hybrid: 1 day onsite, 4 days remote
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a mission-driven organization focused on delivering high-quality, specialized care and support services. This growing team is dedicated to improving lives through a people-first approach and is committed to building an inclusive and collaborative workplace culture.
Job Description:
We are seeking a highly organized Recruiting & Onboarding Coordinator to support both talent acquisition and new hire onboarding efforts. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing administrative coordination with candidate interaction. You will play a key role in ensuring a smooth and welcoming experience for new hires while also supporting sourcing and early-stage recruiting efforts.
Key Responsibilities:
Onboarding (approximately 60%):
- Coordinate and execute onboarding processes for new hires from offer acceptance through start date
- Facilitate weekly new hire orientation sessions onsite
- Manage onboarding workflows within HR systems, ensuring timely and accurate completion of required documentation
- Monitor background checks, fingerprinting, and pre-employment requirements
- Communicate with new hires throughout the onboarding process via email and messaging platforms
- Partner with hiring managers to ensure a positive and organized first-day experience
- Support ongoing improvements to onboarding programs and processes
Sourcing & Recruiting Support (approximately 40%):
- Identify and source candidates using ATS platforms and external tools
- Review incoming applications and screen candidates against job requirements
- Conduct initial phone screens and provide qualified candidates to the recruiting team
- Assist with job postings and job board management (LinkedIn, Indeed, etc.)
Process Improvement:
- Help transition and streamline recruiting and onboarding workflows into an ATS
- Identify opportunities to improve efficiency and organization across processes
Qualifications:
- 1–2 years of experience in onboarding, recruiting coordination, or HR support
- Familiarity with ATS platforms such as Greenhouse (or similar systems like LinkedIn/Indeed tools)
- Strong attention to detail and ability to manage multiple priorities
- Excellent written and verbal communication skills
- Comfortable using HRIS systems (e.g., Paylocity or similar)
- Experience with candidate communication tools or texting platforms is a plus
- Team-oriented mindset with a proactive approach to problem-solving
Additional Details:
- Contract-to-hire opportunity with potential for long-term growth
- Start date: ASAP
Perks:
- Hybrid flexibility with only one required onsite day per week
- Opportunity to help shape and improve onboarding programs from the ground up
- Collaborative team environment with dedicated recruiting and sourcing support
- Meaningful work supporting a mission-driven organization
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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